HRDG 4630 - Absence and Leave - Section C

Conditions for Granting Sick Leave

Updated 08/24

Sick leave will be granted when the employee:

• Receives medical, dental, or optical examination or treatment;
• Is incapacitated for the performance of duties by physical or mental illness, injury, pregnancy, or childbirth;
• Provides care for a family member who is incapacitated as a result of physical illness, mental illness, injury, pregnancy, or childbirth; or who receives medical, dental, or optical examination or treatment;
•  Provides care for a family member with a serious health condition;
• Makes arrangements necessitated by the death of a family member; or attends the funeral of a family member;
• Would, as determined by the health authorities having jurisdiction or by a health care provider, jeopardize the health of others by his/her presence on the job because of exposure to a communicable disease; or
• Must be absent from duty for purposes relating to the adoption of a child, including appointments with adoption agencies, social workers, and attorneys; court proceedings; required travel; and any other activities necessary to allow the adoption to proceed.
• Requests to use sick leave for safe leave purposes either for themselves or a family member consistent with existing laws and regulations governing the use of sick leave. For example, sick leave may be used for an employee’s medical appointment for counseling, but it may not be used for safe leave purposes that are not allowable under the sick leave regulations, e.g., participating in child custody proceedings. For more information on “qualifying safe leave” provisions, see HRDG 4630, Section N – Time Off for Safe Leave Purposes

Note: Also see Section F, Family and Medical Leave Act (FMLA). An employee may use sick leave under this Section without invoking FMLA. If FMLA is invoked, the employee may elect to use accrued sick leave, in accordance with applicable regulations, for all or a portion of the 12-week period.

 Note: Bullets 3 and 5 above reflect provisions of the Federal Employees Family Friendly Leave Act (FEFFLA).

All full-time and part-time employees are eligible to earn sick leave, regardless of the type of appointment. An employee must be on the rolls for the entire pay period in order to accrue sick leave (this could b e a combination of pay and nonpay status).

Intermittent employees are not eligible to earn or use sick leave.