Referral | Eligible candidates are referred in the following order: - Interagency Career Transition Assistance Program (ICTAP) eligibles (Note: ICTAP eligibles must meet the Well Qualified category);
- Eligible candidates who lost consideration due to erroneous certification; and
- Eligible candidates in the highest quality category, using either option described below. (In accordance with Departmental Regulation 4030-337-2, this determination may be made on a case-by-case basis.)
- All eligible candidates in the highest quality category, with preference eligibles listed ahead of non-preference eligibles; or
- Only the preference eligibles in the highest quality category when the number of preference eligibles equals or exceeds the number of positions to be filled.
- If there are fewer than three candidates in the highest quality category, candidates from the next lower category may be combined with those in the highest category. (See Merging Categories below.)
Qualified candidates are referred in the appropriate quality category according to veterans' preference within each category.
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Veterans' Preference | MRP will apply veterans' preference as follows: - Within each quality category, veterans' preference eligibles will be listed ahead of non-preference eligibles in alphabetical order by preference type:
- Compensable disability of 30 percent or more (CPS),
- Compensable disability of 10 percent or more, but less than 30 percent (CP),
- Compensable disability of less than 10 percent, derived preference; and other “10 point” preference eligibles (XP),
- Other preference eligibles not listed above (TP), and then
- Non-preference eligibles in alphabetical order.
- Preference eligibles do not receive additional points under category rating procedures.
- For positions other than professional and scientific at the GS-09 level or higher, qualified preference eligibles with a compensable service-connected disability of 10 percent or more (i.e., 30 p ercent Compensable Disability Preference (CPS) and Compensable Disability Preference (CP)) are placed at the top of the highest quality category.
- For professional and scientific positions at the GS-09 level or higher, qualified preference eligibles with a compensable service-connected disability of 10 percent or more (i.e., CPS and CP) are placed at the top of the appropriate quality category for which they qualify.
The following chart illustrates how to apply veterans' preference under category rating: Applying Veterans' Preference Under Category Rating | Step 1 | Place qualified candidates in the appropriate quality category | Step 2 | Identify preference eligible candidates | Step 3 | Apply veterans' preference |
The following are examples of applying veterans' preference: Example 1:
In this example, the eligible candidates with tentative preference (TP) are placed at the top of their respective categories. However, because this position is not classified in a professional and scientific occupational series at the GS-09 level or higher, the eligible candidate with a service connected disability of at least 30 percent (CPS) “floats” from the Qualified category to the top of the Best Qualified category. Example 1: Administrative Support Assistant, GS-0303-05 | Step 1 | Step 2 | Step 3 | Best Qualified Peter Elliot Jennifer Herdez Sarah Samuel | Best Qualified Peter Elliot Jennifer Herdez Sarah Samuel | Best Qualified Ava Hawkins (CPS) Peter Elliot Jennifer Herdez Sarah Samuel | Well Qualified Jim Grant Fiona Jones Kelly Lawrence | Well Qualified Jim Grant Fiona Jones (TP) Kelly Lawrence | Well Qualified Fiona Jones (TP) Jim Grant Kelly Lawrence | Qualified Ava Hawkins Antonio Salvatore Rashanda Taylor | Qualified Ava Hawkins (CPS) Antonio Salvatore Rashanda Taylor (TP) | Qualified Rashanda Taylor (TP) Antonio Salvatore |
Example 2: In this example, all of the veterans' preference eligibles are placed at the top of their respective categories. Because this position is classified in a professional occupational series (GS-0486) at or above the GS-09 grade level, the eligible candidate with a service connected disability of at least 30 percent (CPS), does not float to the top of the Best Qualified category. Example 2: Wildlife Biologist, GS-0486-09 | Step 1 | Step 2 | Step 3 | Best Qualified Brad Bass Joan Draper Steve Sanchez Diane Theron | Best Qualified Brad Bass Joan Draper Steve Sanchez Diane Theron | Best Qualified Brad Bass Joan Draper Steve Sanchez Diane Theron | Well Qualified Ellen Nelson Asher Robertson Brenda Ulger | Well Qualified Ellen Nelson Asher Robertson Brenda Ulger (CPS) | Well Qualified Brenda Ulger (CPS) Ellen Nelson Asher Robertson | Qualified Jane Arkady Eli Mendelssohn Felix Wagner | Qualified Jane Arkady Eli Mendelssohn Felix Wagner (TP) | Qualified Felix Wagner (TP) Jane Arkady Eli Mendelssohn |
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Merging Categories | If there are fewer than three candidates in the highest quality category, the two highest categories (e.g., Best Qualified and Well Qualified) may be merged into one category. The newly merged category becomes the new highest quality category. All preference eligibles in the merged category must be placed ahead of non-preference eligibles. Merging is optional and can only be done when there are fewer than three candidates in the highest quality category. There is no limit to the number of times categories can be merged. The HR practitioner, in conjunction with the hiring manager, may decide to merge categories at two places in the hiring process: (1) before certifying/issuing the Certificate of Eligibles; or(2) before making a selection. Subsequent mergers may be made if: - There are multiple vacancies,
- The highest quality group was properly merged with the second highest quality group and selections were made from that merged group, or
- The first merged group may be merged with the next quality group when fewer than three candidates remain in the first merged group.
Example of merging before certifying/issuing the Certificate of Eligibles: In this example, the Best Qualified category has just two eligible candidates. The SPO consults with the Hiring Manager and they decide to merge categories. The newly merged category becomes the highest quality category and contains all eligible candidates from both categories. The preference eligible from the Well Qualified category is now placed at the top of the newly merged category.
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Applicant Inquiries | The SPO will provide the following information, if requested, by an applicant: - An explanation of the category rating process, and
- If the applicant was determined to be minimally qualified, the grouping in which the applicant was placed (i.e., Best Qualified, Well Qualified, or Qualified).
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