Terms and Conditions for APHIS Awards
Recipients and cooperators who receive USDA Animal & Plant Health Inspection Service (APHIS), cooperative agreements, and grants must comply with the applicable APHIS General Terms and Conditions (GT&Cs) below. These terms and conditions are in addition to the assurance and certifications made as part of the award or agreement, and any terms, conditions, and restrictions reflected in the official award or agreement document.
These GT&Cs are determined by statutory, regulatory, executive orders, agency requirements, and administrative policies and can dictate important items, including payment request and reporting requirements, and prior approval requirements.
An award may include the GT&Cs either in full or by providing a link to this website on the award cover page. When the award references the website rather than attaching the full text, the applicable GT&C version is determined by the award’s signature date.
Recipients can use the table below to identify the correct GT&C version based on that date. For example, an award effective date on September 25, 2025, would use the March 2025 GT&Cs, while an award effective date on February 16, 2026, would use the February 14, 2026, GT&Cs.
Current Terms and Conditions
On December 31, 2025, the United States Department of Agriculture (USDA) released the U.S. Department of Agriculture General Terms and Conditions for Federal Awards. APHIS adopted the USDA general terms and conditions on February 14, 2026.
Effective Start Date | Effective End Date | GT&C |
|---|---|---|
02/14/2026 | Present | GT&Cs for APHIS Cooperative Agreements and Grants (Effective for new awards issued on/after February 14, 2026, until amended.) |
Substantial Amendments
When an award is initially executed, the terms in effect on the signature date apply for the duration of the agreement unless a substantial amendment occurs. A substantial amendment includes changes such as adding funding or making other material modifications to the scope or structure of the agreement. When a substantial amendment is executed, the current version automatically supersedes all prior versions, regardless of the version that applied to the original award.
No-Cost Extensions
If an agreement is amended solely to implement a onetime, 12month no-cost extension under the authority already granted in the original terms, the modification is not considered substantial. In these cases, the original version remains fully in effect without alteration, and the amendment is limited to updating the period of performance. No additional terms, conditions, or approvals are required, provided that:
- no additional funding is requested or obligated;
- the approved scope of work remains unchanged; and
- all other requirements of the award continue to be met.
Prior Terms and Conditions
More Information
- De-obligation Policy for Cooperative Agreements, Grants, and Interagency Agreem…
- Form 7600A Instructions
- Form 7600A
- Form 7600B Instructions
- Form 7600B
- Form 7600 A/B Samples (Enclosure 2)
- Modification Scenarios (Enclosure 3)
- Departmental Regulation 2235-001 and D&F Forms (Enclosure 4)
- Sample GT&C Log (Enclosure 5)
- Indirect Cost Rate where APHIS is Cognizant Agency
- Agreement Authorities and Regulations
For Employees Only
Visit the OneUSDA Intranet to find the Agreements Management Manual, ADODR tools, cooperator's authorized signature forms, important cooperative agreements updates, and copies of the ezFedGrants Gazette.
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