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Information Technology


This page addresses records related to electronic records and information technology. It includes PDM 12 from the APHIS Records Management Handbook and three General Records Schedules (GRS).

Electronic Records pertains to records exported from databases.

IT Operations and Management covers records related to day-to-day activities of IT departments and systems. This includes help desk, tape backups, IT project contracts, and similar records.

CIO covers high-level IT items such as enterprise architecture, CIO committees, and capital investments. Two supplemental documents provide guidance and a FAQ on implementing the GRS.

The dispositions contained in the GRS are mandatory and take precedence over APHIS dispositions.

Retentions for "All other offices" is no longer listed. All non-record copies are treated as informational unless separately scheduled. Informational copies can be destroyed when no longer needed, but cannot be retained beyond the retention period for the recordkeeping copies.

Related GRS


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