Definition of E-mail Non Record

U.S. Government-owned documentary materials excluded from the legal definition of a record, either by failing to meet the general conditions of record status or falling under one of the following categories:

• Extra copies of documents preserved only for convenience of reference.
• Stocks of publications and of processed documents; however, a record set must be maintained.
• Library and museum material made or acquired and preserved solely for reference or exhibition purposes.

Nonrecord e-mails should be deleted when they're no longer needed. Examples of nonrecord materials as applied to e-mail include:

• General notices of parties, fundraisers, lost-and-found items, etc.
• The e-mail is being kept by someone else for operational, fiscal, or legal purposes
• You are the receiver of the e-mail and it requires no action on your part
• You are the sender of the e-mail and the message is for informational purposes only