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Animal and Plant Health Inspection Service
U.S. Department of Agriculture
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E-mail and Records Management


This section provides guidance on the management of e-mail from a records management perspective. It will help you to identify if an e-mail is a record and what to do if it is.

Many, if not most, of the e-mail you receive may not be a record. However, e-mail you send that is related to the business of APHIS probably is a record.

E-mail that constitutes a record must be treated as any other federal record. As such, its disposition is dependent on the applicable records schedules. Because e-mail records are no different from other types of agency records, they too are FOIA-able.

E-mail you send or receive must be properly managed on a daily basis. As an APHIS employee or contractor, it's your responsibility to do it.


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