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Personal Materials


Personal papers are documentary materials that belong to an individual that are not used to conduct agency business. They relate solely to an individual's personal and private affairs or are used exclusively for that individual's convenience. They may refer or comment on the subject matter of agency business, provided they are not used to conduct that business.

Examples include:

  • Religious or community organizations, political associations, or family matters
  • Workplace e-mail and phone messages that's personal in nature such as to discuss lunch plans
  • E-mail from non-government sources such as news feeds, mailing lists and listservs, solicitations, and spam
  • Literature and other communications from professional organizations, manuscripts and drafts of books and articles

Items that fall under this category should be destroyed/deleted once they're no longer needed.

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