Skip to main content

U.S. flag An official website of the United States government

Animal and Plant Health Inspection Service
U.S. Department of Agriculture
USDA FAQ's and resources about coronavirus (COVID-19).  LEARN MORE

Definition of E-mail Personal Record


Personal papers are documentary materials that belong to an individual that are not used to conduct agency business. They relate solely to an individual's personal and private affairs or are used exclusively for that individual's convenience. They may refer or comment on the subject matter of agency business, provided they are not used to conduct that business.

E-mail that falls under this category should be deleted after it's no longer needed.

Examples of personal e-mail as applied to messages sent or received:

  • Religious or community organizations, political associations, or family matters
  • Workplace e-mail that's personal in nature such as lunch plans
  • E-mail from non-government sources such as news feeds, mailing lists and listservs, solicitations, and spam
  • General information from vendors and other commercial companies that is not related to contractors or companies you're working with
Complementary Content