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Definition of E-mail Non Record


U.S. Government-owned documentary materials excluded from the legal definition of a record, either by failing to meet the general conditions of record status or falling under one of the following categories:

  • Extra copies of documents preserved only for convenience of reference.
  • Stocks of publications and of processed documents; however, a record set must be maintained.
  • Library and museum material made or acquired and preserved solely for reference or exhibition purposes.


Nonrecord e-mails should be deleted when they're no longer needed. Examples of nonrecord materials as applied to e-mail include:

  • General notices of parties, fundraisers, lost-and-found items, etc.
  • The e-mail is being kept by someone else for operational, fiscal, or legal purposes
  • You are the receiver of the e-mail and it requires no action on your part
  • You are the sender of the e-mail and the message is for informational purposes only


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