Safeguarding American Plant Resources: General Instructions

Safeguarding American Plant Resources: General Instructions

2016 Safeguarding Award nominations will only be accepted during the nomination period, January 16, 2017 through 5:00 p.m. Eastern, January 27, 2017.  Nominations submitted before or after the nomination period will not be accepted.

Please follow the directions below to submit a 2016 Safeguarding Award nomination.

Submission of Nominations - General Instructions


The following are general instructions on how to nominate someone for the PPQ Deputy Administrator's Safeguarding Award.

Step 1: Consider PPQ’s mission statement and criteria as you decide whether to nominate
            someone; the nominee’s actions must have taken place within the qualification period
            which is between January 1, 2016 and December 31, 2016.  

Step 2: Provide the information requested in parts A and B of the submission form following the instructions carefully as follows: 

Instructions for Part A:

  • Write an answer of no more than 75 words to each question.
  • Be clear and be specific. 

PLEASE NOTE: The scoring instructions require every question to be scored against established criteria and point values.  It is important for every question to be answered because a blank answer will result in an automatic score of zero for that question. 

Instructions for Part B:

  • Write a narrative of no more than 500 words to describe to the Awards Committee what the nominee did during January 1, 2016 and December 31, 2016.
  • Tell a compelling story of how the nominee’s actions relate to PPQ’s mission.
  • Use these formatting instructions:

    • Keep one inch margins all around;
    • Use Times New Roman 12 point font;
    • Keep a ragged right edge (do not justify the text). 

Step 3: Feel free to attach supplementary information such as a report or other documentation as needed to support the nomination, but please note that the total number of pages for any supplemental information may not exceed five pages. 

IMPORTANT: Failure to adhere to instructions will disqualify the submission.

Step 4: Submit your nomination as follows: 

If you are a PPQ employee, you must submit your nomination through the 2016 Safeguarding Award nomination site (click this link) and then click "Respond to this Survey".  If you are reading a hard copy of these instructions and you need the SharePoint address, please e-mail PPQ-DAAC@aphis.usda.gov -- an Awards Committee member will contact you. 

If you are not a PPQ employee, please send your nomination by e-mail, mail, or fax to: 

E-mail:  PPQ-DAAC@aphis.usda.gov 

USDA-APHIS-PPQ
Chair – Deputy Administrator’s Award Committee
c/o Blayne Harshbarger
69 Thomas Johnson Drive
Frederick, MD 21702

Fax: 240-529-0347 (use cover letter and provide email or telephone notification that a fax has been sent)
Telephone: 240-529-0205 

Step 5: Submit during the open period: January 16, 2017 through 5:00 p.m. Eastern, January 27, 2017.  

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