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Buyer and Seller Responsibilities

Last Modified: Feb 18, 2021
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Buyer and Seller Responsibilities

A person or business located in the United States that buys plants for planting from another country through an e-commerce site is considered an importer. A person or business that sells plants for planting from another country through an e-commerce site is an exporter. The unique responsibilities of buyers (importers) and sellers (exporters) are described below.

Before purchasing plants for planting from another country via an e-commerce site, the buyer (importer) must:

  1. Apply for and obtain an import permit from APHIS (See Required Documents). 
  2. Request shipping labels, if required under the permit conditions (See Required Documents).
    3. Required Documents).
  3. Instruct the seller to include an invoice that states the scientific name and quantity of plants in the shipment (See Required Documents).
  4. Ensure the seller has a phytosanitary certificate from the National Plant Protection Organization (NPPO) of the country of origin.
  5. Instruct the seller to use labels provided by the buyer to ensure plants to be delivered to an APHIS Plant Protection and Quarantine Plant Inspection Station.
Important: It is the buyer’s responsibility to make sure the seller complies with shipping and labeling requirements described in the permit.

Before shipping plants into the United States, the seller must:

  1. Obtain an original phytosanitary certificate from the country of origin. (See Required Documents)
  2. Pack the plants in approved packing material (see the list of approved packing material in the APHIS Plants for Planting Manual).
  3. Label and invoice the plants according to all applicable requirements. (See Required Documents)
  4. Ensure the plants are free from soil. (See Plants with Additional Requirements)
  5. Include a copy of the permit (provided by the buyer/importer) in the package.

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