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Human Resources Desk Guide (HRDG) Issuances/Updates

Last Modified: Jan 26, 2021
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Year 2021 Updates
01-26-21 Updated HRDG 4630, Absence and Leave, Section B, subsection e – Restoring Annual Leave, When Forfeited Annual Leave Cannot Be Restored and Leave Usage Order
01-11-21 Added HRDG 4630, Absence and Leave, Section F, subsection d – Federal Employee Paid Leave Act (FEPLA), FEPLA Examples
Year 2020 Updates
10-16-20 Added HRDG 4630, Absence and Leave, Section D Administrative Leave and Excused Absence Subsection c - - Blood and Plasma Donations
10-08-20 Added HRDG 4630, Absence and Leave, Section F Family and Medical Leave Act (FMLA) Subsection d - - Federal Employee Paid Leave Act (FEPLA) Under FMLA
10-06-20 Updates to records sections of HRDG 4500 and 4537
02-06-20 Updated HRDG 4030, Category Rating
01-14-20 Updated HRDG 4500, Recruitment and Retentions Incentives, Glossary
Year 2019 Updates
12-05-19 Abolished HRDG 4368, Telework Program (issued 6/11). Replaced with DR 4080-811-002, Telework Program.
11-19-19 Abolished HRDG 4330, Career Transition Assistance Plan (issued 11/98). Replaced with DR 4030-330-002, Special Selection Priority Programs
11-15-19 Added HRDG 4335, Voluntary Change in Official Duty
11-07-19 Updated HRDG 4550, Premium Pay, Section K – Computation of Overtime Pay
10-23-19 HRDG 4250, Exit Surveys
06-19-19 Updated HRDG 4630, Absence and Leave, Section G - Compensatory Time
05-21-19 Updated HRDG 4550, Premium Pay, Section K – Computation of Overtime Pay
03-15-19 Added HRDG 4500 Recruitment and Retention Incentives, MRP Form 149, Superior Qualifications and Special Needs Appointment (SQA) Requesting Official’s Checklist
01-29-19 Updated HRDG 4630, Absence and Leave, Section D subsection b – Emergencies (Weather and Other) and HRDG 4610, Tours of Duty, Section D, subsection e
Year 2018 Updates
12-11-18 Replaced HRDG Subchapter 4230, Volunteer Service Program
09-13-18 Added HRDG 4511, Position Classification
05-17-18 Updated HRDG 4630, Section D, Subsection b - - Emergencies (Weather and Other)
04-17-18 Updated HRDG 4500, Recruitment and Retention Incentives, Sections E and F
04-11-18 Updated HRDG 4630, Absence and Leave, Section A - Responsibilities, Managers and Supervisors
04-02-18 Updated HRDG 4630, Section D subsection f, Emergency Program Assignments (APHIS Only)
01-08-18 Added HRDG 4080.2, Child Care Tuition Assistance Program
Year 2017 Updates
12-17-17 Updated HRDG 4500, Section D, Superior Qualifications and Special Needs Pay Setting Authority
11-13-17 Added HRDG 4630, Section D subsection a, Official Time for EEO/ER-Related Matters
11-06-17 Added HRDG 4230, Appendix G, Volunteer Service Program Security Process – Frequently Asked Questions
08-28-17 Added HRDG 4550, Section E subsection a, Am I entitled to CTOT When Departing from my Telework Site for TDY?
06-29-17 Updated HRDG 4610, Section C - Scheduling Meal Periods
06-22-17 Added HRDG 4230, Volunteer Service Program
02-10-17 Updated HRDG 4752, Section C - General Guidance for Supervisors - Delegations of Authority for ER Actions
Year 2016 Updates
10-26-16 Added HRDG 4630, Section C, subsection d, Wounded Warrior Sick Leave
10-03-16 Added HRDG 4178, Compensation and Leave Claims
09-28-16 Update to HRDG 4430, all Sections
09-23-16 Update to HRDG 4610, Tours of Duty, Introduction, Section A - Responsibilities, Section K - Alternative Work Schedules: Compressed and Flexible and Section K subsection e - Maxiflex
09-19-16 Update to HRDG 4630, Absence and Leave, Section C, subsection b, When Sick Leave will not be Charged
08-23-16 Update to HRDG 4550, Premium Pay, Section E, subsection a, When don’t I have to deduct a home-to-work commute?
06-28-16 Update to HRDG 4630, Absence and Leave, Section B subsection a, Part-time Employees and Section C subsection a, Sick Leave Accrual Rates
04-25-16 Abolished: HRDG Subchapter 4335, Merit Promotion Plan (issued 6/00). Replaced with DR-4030-335-002 “Merit Promotion and Internal Placement”
Year 2015 Updates
11-05-15 Update to HRDG 4537 - Student Loan Repayment Program, Introduction - Section B - How to Repay Student Loans - Procedures Chart
07-24-15 Subchapter 4752 - Disciplinary or Alternative Actions, Section C - General Guidance for Supervisors, Delegations of Authority for ER Actions
05-19-15 Updated HRDG 4630, Absence and Leave, Section B- Annual Leave, Subsections a - Accruing Annual Leave, d - Annual Leave Ceilings, and e - Restoring Annual Leave and Added subsection b - Applying for an Charging Annual Leave - Use of Annual Leave for Temporary Employees
05-18-15 MRP Directive 4630.1, Absence and Leave
05-18-15 Added HRDG 4630, Absence and Leave, Section D – Administrative Leave and Excused Absence, Subsection f - Miscellaneous, Attending an MRP Employee’s Funeral or Memorial Service
05-06-15 Updated HRDG 4630, Absence and Leave, Section F, Family and Medical Leave Act
04-27-15 Updated HRDG 4550, Premium Pay, Section E
01-23-15 Updated HRDG 4386, Telework, Section D Emergency Dismissal and Closure Procedures and Field Emergency Dismissal and Closure Procedures
01-16-15 Updated HRDG 4630, Absence and Leave, Section D subsection b, Emergency Dismissal and Closure Procedures and Field Emergency Dismissal and Closure Procedures
01-07-15 Subchapter 4752 - Disciplinary or Alternative Actions, Section C - General Guidance for Supervisors, Delegations of Authority for ER Actions
Year 2014 Updates
12-24-14 Added Guidance HRDG 4550, Premium Pay, Section J, Claiming a Home-to-Work Commute Chart
05-09-14 Updated HRDG 4630, Absence and Leave, Section D, subsection b - Emergencies (Weather and Other), Washington, D.C. Metro Area Emergency Dismissal and Closure Procedures
03-20-14 Updated Subchapter 1010, Organizational Changes
02-21-14 Subchapter 4752 - Disciplinary or Alternative Actions, Section C - General Guidance for Supervisors, Delegations of Authority for ER Actions
01-14-14 Updated HRDG 4500, Recruitment and Retention Incentives, Section E, Recruitment and Relocation Incentives and Section F, Retention Incentives
Year 2013 Updates
12-19-13 Updated HRDG 4368, Telework Program, Section D - Washington, D.C. Metro Area Emergency Dismissal and Closure Procedures
12-09-13 Updated HRDG 4630, Absence and Leave, Section D, Subsection b - Emergencies (Weather and Other), Washington, D.C. Metro Area Emergency Dismissal and Closure Procedures
10-10-13 Updated HRDG 4630, Absence and Leave, Section F, Glossary, and subsections b and c to reflect the updated definition of “spouse” under Family Member for Military Family Leave
10-10-13 Updated HRGD 4630, Absence and Leave, Section F, subsection a, FMLA, Definition of Family Member
09-26-13 Updated HRDG 4630, Absence and Leave, Section D, subsection c, On-the-Job Injuries / Traumatic Injury
08-10-13 Updated HRDG 4630, Absence and Leave, Section J, Voluntary Leave Transfer Program
04-01-13 Updated MRP Directive 4531.1 and HRDG 4531, Salary Rate Determinations
03-14-13 Updated HRDG 4752. Disciplinary or Alternative Actions Section C - General Guidance for Supervisors, Delegations of Authority for Employee Relations Actions
01-31-13 Updated, HRDG 4630, Absence and Leave, Section D subsection b, Washington, D. C. Metro Area Emergency Dismissal and Closure Procedures
01-30-13 Updated HRDG 4630, Absence and Leave, Section I, Home Leave, Home Leave Determinations Chart
Year 2012 Updates
10-16-12 Updated Directive 4500.1, Recruitment and Retention Incentives
10-16-12 Updated HRDG 4500, Recruitment and Retention Incentives, Sections E and F
10-12-12 Subchapter 4752 - Disciplinary or Alternative Actions, Section C - General Guidance for Supervisors, Delegations of Authority for ER Actions
10-03-12 Updated HRDG Subchapter 4080, Transit Incentive Program (replaces 7/10 version)
09-28-12 Updated HRDG 4610, Tours of Duty, Section D, Regularly Scheduled Overtime Work and Other Premium Pay
09-28-12 Updated HRDG Subchapter 4771, Administrative Grievance System (replaces 12/06 version)
09-27-12 Updated HRDG Subchapter 4368, Telework Program
06-14-12 Updated HRDG 1010, Organizational Changes, Section A - Responsibilities and Section B - Organizational Changes Requiring Assistant Secretary of Administration (ASA) Approval
06-13-12 Updated HRDG 4630, Absence and Leave, Section D, subsection b, Emergencies (Weather and Other)
05-30-12 Updated Subchapter 4250, Exit Interviews
05-25-12 Updated HRDG 4752, Disciplinary or Alternative Actions, Delegations of Authority for ER Actions in AMS
05-22-12 Updated HRDG 4368, Telework Program, Section D, Time & Attendance
05-03-12 Updated HRDG 4630, Absence and Leave: Glossary; Section C, subsection b, Applying for and Charging Sick Leave; Section C, Subsection c, Advanced Sick Leave; Section F, subsection b, FMLA to Care for Injured Members of the Armed Forces (“military family leave”)
04-30-12 Updated HRDG 4630, Absence and Leave, Section D subsection d, Travel and Meetings
04-30-12 Updated HRDG 4550, Premium Pay, Section C, Basic Overtime Policy
02-27-12 Updated HRDG 4630, Absence and Leave, Section D, Administrative Leave and Excused Absence
02-27-12 Updated HRDG 4630, Absence and Leave, Section I, Home Leave Earning Rates
02-15-12 Updated HRDG 4630, Absence and Leave, Section B, subsection g, Lump Sum Payments
01-13-12 Updated Subchapter 4080, Transit Incentive Program
Year 2011 Updates
11-30-11 Updated Subchapter 4368 Telework Program, Introduction
11-02-11 Subchapter 4430, Performance Management
06-07-11 HRDG 4368, Telework Program
04-19-11 Updated HRDG 4630, Absence and Leave, Section H, subsection e, Reservists Differential
02-16-11 New HRDG Subchapter 1010, Organizational Changes
02-14-11 Updated HRDG 4630, Absence and Leave, Glossary and Section F, subsections b and c
01-27-11 New HRDG Subchapter 4030, Category Rating
01-24-11 Updated, HRDG 4550, Section E, subsection a, Examples of Creditable Travel Time
Year 2010 Updates
11-22-10 Updated HRDG 4630, Absence and Leave, Section D, subsection b, Reporting Employees' Status When the Office is Closed for Less Than 1 Workday
11-08-10 Updated HRDG 4630, Absence and Leave, Section H, subsection e, Reservists Differential
10-27-10 Updated HRDG 4550, Premium Pay, Section E, Compensatory Time, Subsection a, Compensatory Time Off for Travel (CTOT)
09-27-10 Updated HRDG 4630, Absence and Leave, Section E, subsection a, Situations Which Require Granting Up to 24 Hours LWOP
08-31-10 New HRDG Subchapter 4250, Exit Survey (replaces 4/99 version)
08-18-10 Updated HRDG 4630, Absence and Leave, Section F, subsection a, Adverse Actions
07-15-10 New H RDG Subchapter 4080 Transit Incentives (*replaces HRDG Subchapter 4060)
06-10 Updated HRDG Subchapter 4630, Absence and Leave, Glossary Definition of Family Member
Year 2009 Updates
12-09-09

Updated HRDG 4610, Tours of Duty:
12-09-09 Updated HRDG 4550, Premium Pay, Sections F and L .
11-25-09 Updated HRDG 4550, Premium Pay, Section E, subsection a, Compensatory Time Off for Travel
11-10-09 Updated Delegations of Authority for ER Actions in IES
09-15-09 Updated HRDG 4630, Absence and Leave, Section J, subsection a, Leave Transfer Program
05-08-09 Updated HRDG 4630, Table of Contents with the Latest DOL FMLA Forms
04-02-09 Updated HRDG 4630, Absence and Leave, Section J, subsection b, Emergency Leave Transfer Program
01-22-09 Updated Delegations of Authority for APHIS IES and APHIS ITD
01-08-09 Updated HRDG 4630, Absence and Leave, Section D, Subsection f, Employee Assistance Program
01-05-09 Updated HRDG 4550, Premium Pay, Section H, Foreign Exemption
Year 2008 Updates
12-18-08 Updated HRDG 4630, Absence and Leave, Section D, subsection f, Return to Civilian Employment for Activated Military Members
11-26-08 Updated HRDG 4550, Premium Pay, Section B, What Is Overtime?
10-28-08 Updated HRDG 4630, Absence and Leave, Section C Subsection c, Repaying Advance Sick Leave
10-28-08 Updated HRDG 4630, Absence and Leave, Section B subsection c, Repaying Advance Annual Leave
09-03-08 Updated HRDG 4550, Premium Pay, Section E, subsection a, “Employee/Supervisory Responsibilities”
08-06-08 Updated HRDG 4630, Absence and Leave, Section D, Subsection f, Return to Civilian Employment for Activated Military Members
04-30-08 Updated HRDG 4550, Premium Pay, Section E, subsection a, Can I earn CTOT?
04-21-08 Updated HRDG 4550, Premium Pay, Section C, How Does MY First-40-Hour Indefinite Tour Affect Overtime (OT)?
04-21-08 Updated HRDG 4610, Tours of Duty Section I subsection a, First-40 Hour Tours of Duty, and Section D, Premium Pay For First-40 Hour Employees
04-16-08 New Guidance, HRDG 4630, Absence and Leave, Section B, Subsection d - - Ceiling for Senior Executive Service (SES), Senior Level (SL), and Scientific and Professional (ST) Employees
03-26-08 Updated HRDG 4610, Tours of Duty, Section J, Mixed Tours
03-24-08 Updated HRDG, Subchapter 4752, Disciplinary or Alternative Actions, Updated Delegations of Authority for Employee Relations Actions in IES
03-24-08 New Guidance, HRDG 4630, Absence and Leave, Section J, Subsection c - -Voluntary Leave Transfer Program for Wounded Veterans
03-24-08 New Guidance, HRDG 4630, Absence and Leave, Section F, Subsection b - - FMLA to Care for Injured Members of the Armed Forces (“military family leave”)
Year 2007 Updates
12-12-07 New, HRDG Subchapter 4501, Electronic Statement of Earnings and Leave
10-07-07 Updated HRDG 4700B, Section C, Other Assistance Available, Employee Assistance Program
06-27-07 Updated HRDG 4630, Absence and Leave, Section J, subsection a, Termination of Medical Emergency
05-17-07 Updated, HRDG 4060, Transit Incentive Program, Section A, Transit Coordinator Responsibilities
05-17-07 Updated, HRDG 4550, Premium Pay, Section E, subsection a, Compensatory Time Off for Travel
05-14-07 New Guidance HRDG 4630, Absence and Leave, Sections G and Section H subsections a and b
05-14-07 New Guidance HRDG 4550, Premium Pay, Sections E and F
02-14-07 Updated, HRDG 4500, Recruitment and Retention Incentives, Section E, Recruitment and Relocation Incentives
01-17-07 Updated, HRDG 4630, Absence and Leave, Section D, subsection c, On-the-Job Injuries/Traumatic Injury
01-17-07 New Guidance, HRDG 4550, Section G
01-16-07 New Guidance, HRDG 4368, Telework, Section B
01-08-07 Updated, HRDG 4630, Absence and Leave, Section B, subsection g, Lump Sum Payments
01-08-07 Updated, HRDG 4610, Tours of Duty, Section J, Mixed Tours
Year 2006 Updates
12-11-06 Updated, HRDG 4368, Telework Program, Section A
12-08-06 New HRDG Subchapter 4771, Administrative Grievance System
12-01-06 Updated, HRDG 4060, Transit Incentive Program
11-01-06 MRP Directive 4500.1 and HRDG 4500 renamed Recruitment and Retention Incentives
11-01-06 New Guidance, HRDG 4500, Recruitment and Retention Incentives, Section M
10-30-06 Updated, HRDG 4250 Exit Interviews
09-18-06 New Guidance, HRDG 4630, Absence and Leave, Section C
09-18-06 New Guidance, HRDG 4630, Absence and Leave, Section B
04-17-06 Updated, HRDG 4610, Tours of Duty, Section K, subsection e, Maxiflex
04-03-06 Updated, HRDG 4550, Premium Pay, Section E, subsection a, Compensatory Time Off for Travel (CTOT)
03-02-06 Updated, HRDG 4500, Pay Flexibilities, Section D, Superior Qualifications and Special Needs Pay Setting Authority
02-28-06 Updated, HRDG 4630, Absence and Leave, Section J, Subsection a
02-01-06 HRDG 4752 Disciplinary or Alternative Actions, Section C: Delegations of Authority for ER Actions
01-23-06 Updated, HRDG 4630, Absence and Leave, Section D, Subsection a
01-23-06 Updated, HRDG 4630, Absence and Leave, Section J, Subsection b. Note: All January 2006 "Updates&quot to this subsection are due to Departmental Notice 4070-001, Emergency Leave Transfer Program - Hurricane Katrina, dated December 13, 2005.
Year 2005 Updates
12/19/05 Revision, HRDG 4630, Absence and Leave, Section D, Subsection b
11/15/05 Revision, HRDG 4630, Absence and Leave, Section D, subsection c
09/13/05 Revision, HRDG 4500, Pay Flexibilities, Section F
08/29/05 Guidance, HRDG 4550, Premium Pay, Section C, On-Call Duty
08/29/05 Revision, HRDG 4550, Absence and Leave, Section H and Section I
08/23/05 HRDG 4630, Absence and Leave, Section J, Subsection a - Voluntary Leave Transfer Program, Accruing Leave While in the Voluntary Leave Transfer Program
08/17/05

New Chart Illustrating Premium Pay/CTOT Eligibility for Time Spent Traveling
04/20/05 New Guidance, HRDG Subchapter 4630, Absence and Leave, Section B, Subsection a, SES/SL/ST Annual Leave Accrual Rate
03/30/05 New Guidance, HRDG Subchapter 4550, Premium Pay, Section E, Subsection a - Compensatory Time Off for Travel (CTOT)
03/30/05 Updated Guidance, HRDG Subchapter 4630, Absence and Leave, Section I, Home Leave Determinations Chart
02/14/05 Revision to HRDG 4550, Section F
Year 2004 Updates
08/20/04

Abolished:

  • HRDG Subchapter 4296, Processing Personnel Actions (issued 3/90)
  • HRDG Supplement 4300A, Selected Staffing Options (3/90)
  • HRDG Supplement 4300B, Manager's Roadmap to Organizational Change 10/93)
07/21/04 New Guidance, HRDG Subchapter 4610, Absence and Leave, Section K, Subsection e, Military Leave
07/21/04 New Guidance, HRDG Subchapter 4630, Absence and Leave, Section H, Subsection b, "Entitlement for Full-Time Employees."
06/22/04 HRDG Subchapter 4630, Section C, Conditions for Granting Sick Leave
02/04/04 New Guidance: HRDG Subchapter 4537, Section A, "Appointments Covered/Not Covered"
Year 2003 Updates
12/08/03 New Guidance: HRDG Subchapter 4537, Section A, "Limits on Loan Payments."
12/08/03 New Guidance: HRDG Subchapter 4630, Section D, Subsection b, "Who are Emergency Employees?"
10/03 Update to form for HRDG Subchapter 4368, Telework Program
09/08/03 MRP 4339.1 Medical Qualification Determinations for Appointment to Covered Positions within Marketing and Regulatory Programs
05/29/03 Issuance Change: MRP Directive 4351.1, "Reduction in Force"
05/29/03 Revised wording: HRDG Subchapter 4630, Section D, Excused Absence, "Emergency Program Assignments"
03/31/03 Addition to HRDG Subchapter 4630, Section D, Excused Absence, "Emergency Program Assignments"
03/07/03 MRP Directive 4537.1, and HRDG Subchapter 4537, Repayment of Student Loans

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