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HRDG 4230 - Section D - Records

Subchapter 4230
Volunteer Service Program
Section D - Records


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Official Volunteer Service File

For each volunteer, the Volunteer Service Program Coordinator will establish and maintain an Official Volunteer Service File (OVSF). The file must include:
  • Statement of Interest
  • Resume
  • Volunteer Agreement
  • Volunteer Time and Attendance Record
  • Other relevant documentation
Records Disposition

Destroy volunteer service case files 4 years following end date established in the section titled “Assignment Data” of the volunteer service agreement.

Destroy volunteer service case files assembled on unsuccessful volunteer applicants 1 year after withdrawal or rejection.


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