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HRDG 4230 - Section C - Procedure

HRDG 4230 - Section C - Procedure

Subchapter 4230
Volunteer Service Program
Section C - Procedure


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Before the Volunteer Service Begins

  • MRP supervisors interested in utilizing volunteers should contact the MRP Volunteer Service Program Coordinator for assistance and guidance.

  • The supervisor should plan and establish structured assignment(s).

  • The supervisor will request from the interested applicant the required documents listed in Appendix A (Student Volunteer Program) or Appendix C (Regular Volunteer Program - Non-Student) as applicable.  Once received, the supervisor will forward the documents to the Volunteer Service Program Coordinator to complete processing of the request.  

Documentation of Service

A volunteer agreement must be completed and signed between MRP (supervisor of the volunteer) and each volunteer prior to beginning the volunteer service.   The written agreement must outline the conditions and limitations of the volunteer participant’s assignment and the responsibilities of all parties (MRP official, the volunteer, and official at the educational institution if applicable).  The template agreements (Appendix B, Student Volunteer Service Agreement, or Appendix D, Volunteer Service Agreement - Non-Student) must be used to fulfill this requirement.

Note:  If the selected volunteer is under the age of 18, the parent or guardian must sign the “Parental Consent for Volunteer Under Age 18” section of the agreement.

Volunteer Time and Attendance Record

Dates and time of service performed by each volunteer must be recorded on the time and attendance record.  See Appendix E.

Separation Letter

At the conclusion of the volunteer service, the VSPC will provide the volunteer a letter that documents:

  • Name of agency

  • Office title and duty location

  • Inclusive dates of service to include total hours and/or days worked

  • Summary of duties


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