FMD Quick Reference Guide

• General Information
• Accounts Payable
• Accounts Receivable
• Cost Management
• Funds Management
• General Ledger
• Master Data
• Policy-Manuals

General Information

General finance information not specifically tied to one of the FMMI modules listed below.

General Information

• Common FMMI Issues (04/16)
• ECC – Exporting to Excel (09/15)
• ECC Report Layouts (05/15)

Pay Periods

• Pay Period Calendar (EPP)

FMMI validation--conversion cross reference 

• AGMT Validation report

Accounts Payable/Purchasing

How USDA maintains, updates, and processes vendor invoices and payments. The FMMI system enables USDA to receive and record requests for payment from supplier entities with or without purchasing activity from materials management.

Utility Payments – MetTel-BRUIN

• BRUIN Account Maintenance Form (05/20)
• BRUIN User Access Request Form (05/20)
• MetTel Utility Payment Process (05/20)
• BRUIN Application

Reference Videos

• How to look up a Vendor Number in FMMI (01/14)
• How to Review a Payment in FMMI (01/14)
• SF 1164 - How to Insert a Digital Signature on PDF Document (11/14)
• SF 1164 - How to Combine Multiple PDF Documents (11/14)
• SF 1164 - Submission of Digitally Signed Forms (11/14)

Note: The steps for SF 1164 will be the same for OF 1164

Reference Material

• Check Register Report (05/15)
• Document Chain Report (10/14)
• FMMI Document Types (06/17)
• Grant and Cooperative Agreements - FMMI Reporting Notes (06/2017)
• How to look up a Vendor Number in FMMI (9/2/14)
• How to Review a Payment Status in FMMI (9/2/14)
• PO Report by Cost Center (10/14)
• PO Report by Our Reference (10/14)
• Reviewing ezFedGrants (eFG) Funds Commitments (11/17)
• Reviewing Funds Commitment Documents (4/14)
• Review Funds Pre-Commitment Consumption Details (02/17)
• OF 1164 - How to Insert a Digital Signature on PDF Document (01/17)
• OF 1164 - How to Combine Multiple PDF Documents (01/17)
• OF 1164 - Submission of Digitally Signed Forms (01/17)
• Travel Authorization Number (TANUM) Lookup (04/16)

SmartPay2

Purchase Card SmartPay 2 Program (Employees Only)
 

Accounts Receivable

How USDA records, manages, and collects receivables due from customers.  Accounts receivable activities include process and record receivables, bill customers, manage and collect debt.
 

Sales Orders

• APHIS Sales Order Request Form (06/19) 
• APHIS Sales Order Request Form Instructions (12/14) 
• Sales Order Clean-up-Common Problems (05/15)
• WS OTC Sales Order Request Form (06/19) 
• WS OTC Sales Order Process (08/17) 
• Viewing a Sales Order (08/13)

Trust Funds

• Trust Fund Guidance

Collections

• APHIS 94 Form
• APHIS 94 Form Instructions
• ROT Short Hand Cods (SHC)

Cost Management

How USDA records, tracks, and measures the flow of costs and revenue. Cost Management includes distributing expenses collected in Cost Objects to other Cost Objects in designated organizational structures that are responsible for these costs.

• Agency Cost Allocation Policy
• Creating a Cost Assessment Cycle (05/15)
• How to View a Cost Assessment by Cost Ctr/Actual Plan Variance (05/15)
• Instructions for Locating the Cycle Name (12/14)
• Line Items-Actual Costs/Revenues Report (07/15)
• Locating a Cost Assessment Cycle by Document Number (12/14)

  Funds Management

How USDA supports activities associated with executing budget, distribution and monitoring USDA’s resources and available funds. The Funds Management function consists of three major transactions; perform budget distribution; process reservations and process funds commitment.

• AVC Rules by Fund (11/14) 
• Budget Authority Request Form-AP0016FRAR (07/15)
• Fund AP0016FRAR-Monitoring and Clean-up (07/15)

General Ledger

How USDA complies with the financial, budgetary, and statutory reporting requirements. Every transaction resulting in a financial impact posts to the General Ledger.  General Ledger activities processed by FMMI include accruals, adjustments, and financial reporting.

Accounting Adjustments

• SU Guidance and Process (03/17)
• SU Form (04/16)
• FMMI YE-DE Policy (9/12)
• FMMI YE Form (9/12)
• Offsetting and Fund Commitment Form

Training Videos

• Sales Order General Ledger Demo

Reference Materials

• Deobligation Contact List - APHIS (03/20)
• Navigation Guide to ULO Job Aids
• Travel De-Obligation Guidance (03/18)

Master Data

A collection of information generally for end users, master data includes Work Breakdown Structure (WBS), shorthand codes (SHCs), cost and fund centers, and funds.

Helpful Information

• Cost Centers/Hierarchies (08/15)
• Functional Areas (10/19) (Employees Only)
• Shorthand Code Naming Structure FY 2020 and prior (10/20)
• Shorthand Code Naming Structure FY 2021 and after (10/20)
• Funds (10/20) (Employees Only)
• Master Data Element Reports (08/15)

Forms

• Accounting Code Request Form (08/15)
• Cost Center Forms (02/16)
• FUND Center Forms (02/16)
• Functional Area Forms (06/16)
• Expense WBS Request Form (08/15)

Reference Material

• APHIS Master Data Policy (04/15) (Employees Only)
• FMMI Document Types (01/18)
• Maintaining Accounting Codes (09/17)
• Requesting a SHC and/or WBS (09/17)
• Requesting Other Master Data Elements (09/17)
• Shorthand Code Naming Structure (03/16)
• Shorthand Codes in webTA (06/12)
• Viewing Shorthand Codes (10/11)

Policy-Manuals

• Budget and Accounting Manual (BAM) (Employees Only)
• BOC Personal Property Quick Guide
• BOCC Listing
• Organization Chart