United States Department of Agriculture
Animal and Plant Health Inspection Service
Salary Adjustments & Back Pay
Pay Adjustments
- Adjustments are processed as the result of?
- Automatic/System Generated Adjustments
- Manual Adjustments
Back pay
Pay Adjustments
Adjustments are processed as the result of?
- Corrected or late personnel actions, i.e. Wage Grade Increases promotions, etc.
- Incorrect payment of Time and Attendance Reports
- Improper deductions for FEHB, FEGLI, TSP, etc.
- Improper tax withholdings for current year
- Employee initiated claim for back pay
Automatic/System Generated Adjustments
- Automated payroll system has capability to retroactively adjust for up to 26 pay periods or to date of last personnel action
- Additional money included with regular salary
- Earnings statement updated to reflect adjustment
- If indebtedness results, a bill is generated
- Initiated when system does not automatically adjust
- Leave and Compensation Team submits a Payroll Action Request, (AD 343), to the National Finance Center (NFC)
- Employee informed of manual adjustment by receiving a copy of AD 343 which is sent to your home
- Allow 6-8 weeks processing time
- Additional money generally included with regular salary
- Earnings statement updated to reflect adjustment
- If indebtedness results, a bill is generated by NFC
- Entitled to interest when pay is denied for more than 30 days
- Interest begins to accrue on the effective date of withdrawal or denial of pay
- Interest is shown on the Leave and Earnings Statement as Transaction Code 03
- All claims against the United States are subject to a six year statute of limitations
- Claims under Fair Labor Standards Act (FLSA) are subject to a two year statute of limitations
- Burden of establishing compliance rests with claimant
- Claimant should file claim with agency out of whose activities the claim arose. For example: if your issue involves the Forest Service, but you are currently an APHIS employee, you must file the claim with the Forest Service.