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Animal and Plant Health Inspection Service
U.S. Department of Agriculture

USDA FAQ's and resources about coronavirus (COVID-19).  LEARN MORE

Salary Adjustments & Back Pay


Pay Adjustments

 

Back pay


Pay Adjustments 
Adjustments are processed as the result of?
 

  • Corrected or late personnel actions, i.e. Wage Grade Increases promotions, etc.
  • Incorrect payment of Time and Attendance Reports
  • Improper deductions for FEHB, FEGLI, TSP, etc.
  • Improper tax withholdings for current year
  • Employee initiated claim for back pay



Automatic/System Generated Adjustments

  • Automated payroll system has capability to retroactively adjust for up to 26 pay periods or to date of last personnel action
  • Additional money included with regular salary
  • Earnings statement updated to reflect adjustment
  • If indebtedness results, a bill is generated
     

Manual Adjustments

  • Initiated when system does not automatically adjust
  • Leave and Compensation Team submits a Payroll Action Request, (AD 343), to the National Finance Center (NFC)
  • Employee informed of manual adjustment by receiving a copy of AD 343 which is sent to your home
  • Allow 6-8 weeks processing time
  • Additional money generally included with regular salary
  • Earnings statement updated to reflect adjustment
  • If indebtedness results, a bill is generated by NFC

Back pay 
Interest

  • Entitled to interest when pay is denied for more than 30 days
  • Interest begins to accrue on the effective date of withdrawal or denial of pay
  • Interest is shown on the Leave and Earnings Statement as Transaction Code 03

 

Statute of Limitations

  • All claims against the United States are subject to a six year statute of limitations
  • Claims under Fair Labor Standards Act (FLSA) are subject to a two year statute of limitations
  • Burden of establishing compliance rests with claimant
  • Claimant should file claim with agency out of whose activities the claim arose. For example: if your issue involves the Forest Service, but you are currently an APHIS employee, you must file the claim with the Forest Service.

 

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