Administrative Grievance System
Section C- Formal Procedure
|Purpose||The purpose of this step is to resolve issues that the parties were unable to resolve during the informal procedure, as well as initially address disciplinary matters involving letters of reprimand, and suspensions of 14 days or less.|
An employee may submit a formal grievance to the Chief, Employee & Management Relations Branch, within 15 calendar days of when the employee first learned or reasonably should have learned of the issuance of a disciplinary letter of reprimand to a 14-day suspension. Additionally, when a grievant receives an unfavorable decision at the informal step, or the agency fails to complete processing of an informal grievance within the timeframe allotted, the grievant may elevate the grievance for further consideration to the next appropriate level.
The Grievant must file a formal grievance with the designated official (see below) within the time limits set forth in the memorandum closing out the informal grievance or in the agency's grievance regulations. The grievance must be provided in writing, must be signed by the Grievant or a designated representative, must identify the matters being grieved and must specify the remedy (See Section A) being sought. If a grievance was denied at the informal stage, the grievance appeal may not raise any issue that was not presented as part of the initial grievance.
The time limit for appealing an informal grievance is 10 calendar days from the date that the informal decision was received.
The time limit for filing a formal grievance concerning a disciplinary letter of reprimand, or a suspension of 14 days or less, is 15 calendar days of the date the employee first learned or reasonably should have learned of the issuance of the disciplinary letter of reprimand, or suspension of 14 days or less.
Note: For information on time limit changes and extensions see Time Limits in Section A, General Provisions.
|Rejection of Grievance||Upon receipt of the grievance, the Employee & Management Relations Branch will review it for procedural compliance, and may cancel or reject the grievance if: (1) it is untimely; or, (2) it concerns an issue excluded from coverage under the AGS. The Grievant may appeal the cancelation or rejection of a grievance to the Director, OHRM, (See Section D) through the appropriate Employee & Management Relations Branch.|
The deciding official will issue a written decision sustaining or denying the grievance. The decision letter to the grievant will include the following: