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HRDG 4630 - Absence and Leave - Section D - Subsection e

Subchapter 4630 - Absence and Leave
Section D - Administrative Leave and Excused Absence
Subsection e - Registration and Voting


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Amount That May Be Granted
Updated 02/12

When applied for in advance, an employee in a pay or duty status may be granted administrative leave (TC 66) to register (see note below) or vote in any election or referendum on a civic matter. This absence will permit employees to report for work up to 3 hours after polls open, or leave work up to 3 hours before the polls close, whichever is less.

Typically, polling places throughout the United States are open for extended periods of time. Therefore, administrative leave should rarely be needed.

In unusual circumstances, employees may be excused for a longer period to enable them to register to vote or vote, but the administrative leave may not exceed a full day. For example, if employees must travel to reach a distant voting place because absentee voting is not permitted, up to 1 day of administrative leave may be granted. Supervisors should be liberal in granting additional time. Any additional time over 1 day will be charged to annual leave, LWOP, accrued credit hours, and/or accrued compensatory time.

Note: Administrative leave may be granted to employees to register to vote only if registration must be accomplished in person and can only be accomplished on a workday.

Requesting Leave for Voting Purposes When applying for leave for voting purposes, employees are responsible for providing information on polling hours for political subdivisions in which they reside. Supervisors will refer to poll hour information and grant requested leave, as necessary, in accordance with the above guidance.
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