|Subchapter 4630 - Absence and Leave
Section B - Annual Leave
Subsection c - Advance Annual Leave
|Advance Annual Leave||
An approving official may approve an employee to use advance annual leave (annual leave granted before it is actually earned). The amount of advance leave granted may not exceed the total number of hours the employee will earn for the rem ainder of the leave year. If the annual leave is not earned later during the leave year (e.g., due to excess LWOP), the employee may be required to refund the unearned portion.
An approving official may not approve advance annual leave when it is known or expected that the employee will not return to duty (e.g., the employee has applied for disability retirement, submitted a resignation, or received notice of furlough or sepa ration).
|When Advance Annual Leave May Be Carried Over||
Advance annual leave not paid back at the end of the leave year may be carried over to the next leave year if:
| Repaying Advance Annual Leave
If the employee does not meet the above conditions, he/she is required to repay the advance annual leave. The repayment must be made by one or more of the following methods:
Note: Substituting earned paid time off for annual leave is done on an hour-for-hour basis, e.g., one hour of CTOT for one hour of annual leave. Earned sick leave may not be used to repay any annual leave indebtedness.
|When a Refund Is Not Required||
An employee is not required to pay back the value of advance annual leave if he/she separated because of:
Note: When an employee is not required to pay back advance annual leave, the supervisor should notify the servicing personnel office, through established administrative channels and procedures, to make necessary adjustments to the payroll/personnel database.
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