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• HRDG 4610 - Tours of Duty

HRDG 4610 - Tours of Duty - TOC

Introduction

• Purpose
• Premium Pay
• Related Regulations
• Glossary

Section A - Responsibilities

• Introduction
• MRP Agency Heads
• Authorizing Officials
• Managers and Supervisors
• Employees
• Time and Attendance Clerks
• Instructions on Timekeeping
• WebTA FAQs

Section B - Weekly and Daily Scheduling of Work

• Establishment of Workweeks
• Establishment of Work Schedules
• Tours Without Definite Hours of Duty
• Establishment of Flexible and Compressed Schedules
• Work Schedules Must Correspond to Work Requirements
• Rescheduling Workweek to Correspond with Work Requirements
• Travel on Official Time

Section C - Scheduling Meal Periods

• Requirement for Meal Periods
• Part-time Employees
• Employees Covered by FLSA
• Meal Periods in the DC Metro Area
• Meal Periods at Field Locations
• Length of Meal Periods
• Meal Periods for Employees on Flexible Schedules
• First-40-Hour Employees
• Tours of Duty Without Meal Periods

Section D - Regularly Scheduled Overtime Work and Other Premium Pay

• Definitions
• Approving Officials
• Criteria for Approval
• Required Records
• Irregular and Occasional Overtime Work
• Overtime Pay
• Compensatory Time Off
• Night Differential
• Sunday Pay
• Premium Pay for First-40-Hour Employees
• Holiday Pay
• Premium Pay for SES

Section E - Work Scheduling Limitations Related to Overtime Work

• Limitations
• Noncompensated Overtime
• Travel Time Limitations
• Employees Covered by FLSA

Section F - Scheduling Days Off for Federal Holidays

• Determining the Holiday If You Have Two Non-Workdays
• Determining the Holiday If You Have Three Non-Workdays
• Full-time Employees
• Full-time Employees on First-40-Hour Tours
• Days off for Holidays for First-40-Hour Full-time Employees
• Part-time Employees
• Determining “In Lieu of” Holidays for Full-time Employees on Flexible or Compressed Work Schedules
•  Holidays for Employees on Maxiflex Schedules
•  Who is Eligible for an In Lieu of Holiday?
•  Changing In Lieu of Holidays
•  In Lieu of Holiday in a Previous Pay Period
•  Determining the Holiday If You Have Two Non-Workdays
•  Determining the Holiday If You Have Three Non-Workdays
  Holidays for Employees at Duty Posts Outside the United States

Section G - Chart of Eligibility for Employee Benefits

• Chart of Eligibility Benefits

Section H - Fixed Standard Tours of Duty

• General Rule
• Hours of Duty for Headquarters Employees in the Washington D.C. Metro Area
• Hours of Duty for Field Employees
• Adjustment to Established Hours of Duty
• Part-time Employment
• Intermittent Employment
• Use of Part-time and Intermittent Tours
• Schedule C Employees

Section I - Nonstandard Tours of Duty

• Authority to Approve Nonstandard Tours of Duty
• Variations for Educational Purposes
• Teaching
• Hours of Work Not Subject to Agency Control
• Scheduled Nonstandard Tours of Duty
• Required Records

Subsection a -- First-40-Hour Tours of Duty

• What is a First-40-Hour Tour?

• What if I schedule the 7th day but the total for the week does not exceed 40 hours?

• What if I am required to work 10 hours on Friday but I will not complete my 40 hours of work until Saturday?

• What do I receive if the office is closed for the day due to inclement weather?

Subsection b -- First-8-Hour Indefinite Tours of Duty

• First-8-Hour Indefinite Tours of Duty
• Basic Workweek
• Weekly Work Schedules
• Daily Work Hours
• Off-duty Periods
• Premium Pay Entitlements
• Types of Overtime
• Time and Attendance Coding

Subsection c -- -Overtime Within 40-Hour Tour of Duty

• Overtime as Part of the 40-Hour Workweek
• Paid Leave
• Premium Pay Entitlements

Section J - Mixed Tours of Duty

• Mixed Tour
• Definitions
• Mixed Tour Premium Pay/Leave Entitlements at a Glance
• Advantage of a Mixed Tour
• Mixed Tour Work Schedule Certification
• Benefits (removed 01/07)
• Establishing Work Schedules
• Documentation
• Holidays
• Sunday Differential (Code 04)
• Leave Provisions for Full-time/Part-time Mixed Tour Employees
• Temporary Mixed Tour Employees FEHB Benefits (removed 01/07)
• Overtime
• Night Differential
• USDA, MRP Mixed Tour Work Schedule Certification Form
• Optional Mixed Tour Work Schedule Assignment Form
• Frequently Asked Questions (FAQ's)

Section K - Alternative Work Schedules: Compressed and Flexible

• Background
• Work Scheduling
• Employee Responsibilities
• Schedule Changes
• Restrictions
• Operating Guidelines
• Hours of Duty for Headquarters Employees in the Washington D.C. Metro Area
• Hours of Duty for Field Employees
• Criteria for Approving Flexible or Compressed Work Schedules
• Responsibilities
• Alternative Work Schedules Not Specifically Authorized in this Guide
• Limitation on Use of Flexible Schedules for Import/Export Work in APHIS
• Documentation Required
• Timekeeper Instructions
• Compressed Schedules
• Schedule C Employees
• Charging Leave Under Maxiflex
• Overtime Entitlements Under Compressed and Flexible Schedules
• Starting and Ending a Flexible or Compressed Tour
• Coding Credit Hours
• Instructions on Timekeeping

Subsection a -- 5-4/9 Compressed Work Schedules

• Example of 5-4/9 Workweek
• Basic Work Requirements
• Basic Workweek
• Changing an Employee's Scheduled Day Off
• Meal Period
• Scheduling Days Off for Holidays
• Travel
• Training

Subsection b -- 4/10 Compressed Work Schedules

• Example of 4/10 Workweek
• Basic Work Requirements
• Meal Period
• Combining Compressed and Standard Tours of Duty
• Changing an Employee's Scheduled Day Off
• Holidays
• Travel
• Training

Subsection c -- Flexitime

• Example of Flexitime Schedule
• Basic Requirements
• Limitation on Use of Flexitime Schedules
• Selection of Tour
• Time Bands
• Core Days and Hours
• Flexible Morning Period
• Flexible Midday Band
• Flexible Afternoon Period
• Flexibility
• Approval of Tours of Duty
• Changes to Employee's Tour of Duty
• Core Time Deviations (CTD)
• Approving CTDs
• Minimum Charge for CTDs
• Time Accounting Method
• Flexitime at a Glance

Subsection d -- Flexitour

• Example of Flexitour Schedule
• Basic Requirements
• Limitation on Use of Flexitour Schedules
• Selection of Tour
• Time Bands
• Core Days and Hours
• Flexible Morning Period
• Flexible Afternoon Period
• Flexibility
• Approval of Tours of Duty
• Changes to Employee's Tour of Duty
• Core Time Deviations (CTD)
• Approving CTDs
• Minimum Charge for CTDs
• Flexitour at a Glance

Subsection e -- Maxiflex

• Example of Maxiflex Schedule
• Basic Requirements
• Locations Where Maxiflex May Not be Approved
• Selection of Tour
• Customer Service Bands
• Length of Workday and Workweek
• Night Differential
• Time Bands
• Glide Time
• Meal Period
• Overtime Hours
• Core Time Deviations (CTD)
• Approving CTDs
• Minimum Charge for CTDs
• Charging Leave Under Maxiflex
• Credit Hours
• Travel
• Training
• Military Leave
•   Holidays
• Late Arrival/Early Dismissal Due to Hazardous Weather Conditions
• Office Closure Due to Hazardous Weather Conditions
• General Maxiflex Time Band Chart
• Definition of Credit Hours
• Earning Credit Hours
• Using Credit Hours
• Limitations on Carryover of Credit Hours
• Transferring Credit Hours to MRP
• Exceeding the Maximum Limit on Credit Hours
• Minimum Earning Increments for Credit Hours
• SES Employees
• Stay-in-School Employees
• Credit Hours While in Travel Status
• Credit Hours During Training
• Payment for Credit Hours
• Earning Credit Hours on Saturdays
• VS 24-Hour Maxiflex Exception
• 24-Hour Maxiflex Chart

Appendix - Forms

• MRP 219, Nonstandard Tour of Duty or Split-Shift
• MRP 263, Tour of Duty Schedule
• MRP 345, Time and Attendance Log
• MRP 346, Designation of Tours of Duty

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