United States Department of Agriculture
Animal and Plant Health Inspection Service
HRDG 4610 - Tours of Duty - TOC
| Subchapter 4610 Tours of Duty Table of Contents |
Issued: 9/01, 05/06, 01/07, 03/08, 04/08, 12/09, 09/12, 09/16 |
Introduction
Section A - Responsibilities
- Introduction
- MRP Agency Heads
- Authorizing Officials
Managers and Supervisors
Employees
Time and Attendance Clerks
Instructions on Timekeeping
WebTA FAQs
Section B - Weekly and Daily Scheduling of Work
- Establishment of Workweeks
- Establishment of Work Schedules
- Tours Without Definite Hours of Duty
- Establishment of Flexible and Compressed Schedules
- Work Schedules Must Correspond to Work Requirements
- Rescheduling Workweek to Correspond with Work Requirements
- Travel on Official Time
Section C - Scheduling Meal Periods
- Requirement for Meal Periods
- Part-time Employees
- Employees Covered by FLSA
- Meal Periods in the DC Metro Area
- Meal Periods at Field Locations
- Length of Meal Periods
- Meal Periods for Employees on Flexible Schedules
- First-40-Hour Employees
- Tours of Duty Without Meal Periods
Section D - Regularly Scheduled Overtime Work and Other Premium Pay
- Definitions
- Approving Officials
- Criteria for Approval
- Required Records
- Irregular and Occasional Overtime Work
- Overtime Pay
Compensatory Time Off - Night Differential
Sunday Pay 
Premium Pay for First-40-Hour Employees- Holiday Pay
- Premium Pay for SES
Section E - Work Scheduling Limitations Related to Overtime Work
Section F - Scheduling Days Off for Federal Holidays
- Federal Holidays
- Special Holidays
- Full-time Employees
- Full-time Employees on First-40-Hour Tours
- Days off for Holidays for First-40-Hour Full-time Employees
- Part-time Employees
- Determining “In Lieu of” Holidays for Full-time Employees on Flexible or Compressed Work Schedules
- Holidays for Employees on Maxiflex Schedules
- Holidays for Employees at Duty Posts Outside the United States
Section G - Chart of Eligibility for Employee Benefits
Section H - Fixed Standard Tours of Duty
- General Rule
- Hours of Duty for Headquarters Employees in the Washington D.C. Metro Area
- Hours of Duty for Field Employees
- Adjustment to Established Hours of Duty
- Part-time Employment
- Intermittent Employment
- Use of Part-time and Intermittent Tours
- Schedule C Employees
Section I - Nonstandard Tours of Duty
- Authority to Approve Nonstandard Tours of Duty
- Variations for Educational Purposes
- Teaching
- Hours of Work Not Subject to Agency Control
- Scheduled Nonstandard Tours of Duty
- Required Records
Subsection a -- First-40-Hour Tours of Duty
- What is a First-40-Hour Tour?
- What if I schedule the 7th day but the total for the week does not exceed 40 hours?
- What if I am required to work 10 hours on Friday but I will not complete my 40 hours of work until Saturday?
- What do I receive if the office is closed for the day due to inclement weather?
Subsection b -- First-8-Hour Indefinite Tours of Duty
- First-8-Hour Indefinite Tours of Duty
- Basic Workweek
- Weekly Work Schedules
- Daily Work Hours
- Off-duty Periods
- Premium Pay Entitlements
- Types of Overtime
- Time and Attendance Coding
Subsection c -- -Overtime Within 40-Hour Tour of Duty
Section J - Mixed Tours of Duty
- Mixed Tour
Definitions- Mixed Tour Premium Pay/Leave Entitlements at a Glance
- Advantage of a Mixed Tour
- Mixed Tour Work Schedule Certification
- Benefits (removed 01/07)
- Establishing Work Schedules
- Documentation
- Holidays
- Sunday Differential (Code 04)
- Leave Provisions for Full-time/Part-time Mixed Tour Employees
- Temporary Mixed Tour Employees FEHB Benefits (removed 01/07)
- Overtime
- Night Differential
- USDA, MRP Mixed Tour Work Schedule Certification Form
-
Optional Mixed Tour Work Schedule Assignment Form - Frequently Asked Questions (FAQ's)
Section K - Alternative Work Schedules: Compressed and Flexible
- Background
- Work Scheduling
- Employee Responsibilities
- Schedule Changes
- Restrictions
- Operating Guidelines
Hours of Duty for Headquarters Employees in the Washington D.C. Metro Area- Hours of Duty for Field Employees
- Criteria for Approving Flexible or Compressed Work Schedules
- Responsibilities
- Alternative Work Schedules Not Specifically Authorized in this Guide
- Limitation on Use of Flexible Schedules for Import/Export Work in APHIS
- Documentation Required
- Timekeeper Instructions
- Compressed Schedules
- Schedule C Employees
- Charging Leave Under Maxiflex
- Overtime Entitlements Under Compressed and Flexible Schedules
- Starting and Ending a Flexible or Compressed Tour
- Coding Credit Hours
- Instructions on Timekeeping
Subsection a -- 5-4/9 Compressed Work Schedules
- Example of 5-4/9 Workweek
- Basic Work Requirements
- Basic Workweek
- Changing an Employee's Scheduled Day Off
- Meal Period
- Scheduling Days Off for Holidays
- Travel
- Training
Subsection b -- 4/10 Compressed Work Schedules
- Example of 4/10 Workweek
- Basic Work Requirements
- Meal Period
- Combining Compressed and Standard Tours of Duty
- Changing an Employee's Scheduled Day Off
- Holidays
- Travel
- Training
Subsection c -- Flexitime
- Example of Flexitime Schedule
- Basic Requirements
- Limitation on Use of Flexitime Schedules
- Selection of Tour
- Time Bands
- Core Days and Hours
- Flexible Morning Period
- Flexible Midday Band
- Flexible Afternoon Period
- Flexibility
- Approval of Tours of Duty
- Changes to Employee's Tour of Duty
- Core Time Deviations (CTD)
- Approving CTDs
- Minimum Charge for CTDs
- Time Accounting Method
- Flexitime at a Glance
Subsection d -- Flexitour
- Example of Flexitour Schedule
- Basic Requirements
- Limitation on Use of Flexitour Schedules
- Selection of Tour
- Time Bands
- Flexible Morning Period
- Flexible Afternoon Period
- Flexibility
- Approval of Tours of Duty
- Changes to Employee's Tour of Duty
- Core Time Deviations (CTD)
- Approving CTDs
- Minimum Charge for CTDs
- Flexitour at a Glance
Subsection e -- Maxiflex
- Example of Maxiflex Schedule
- Basic Requirements
- Locations Where Maxiflex May Not be Approved
- Selection of Tour
Customer Service Bands- Length of Workday and Workweek
- Night Differential
- Time Bands
- Glide Time
- Meal Period
- Overtime Hours
- Core Time Deviations (CTD)
- Approving CTDs
- Minimum Charge for CTDs
- Charging Leave Under Maxiflex
- Credit Hours
- Travel
- Training
Military Leave- Holidays
- Late Arrival/Early Dismissal Due to Hazardous Weather Conditions
- Office Closure Due to Hazardous Weather Conditions
General Maxiflex Time Band Chart- Definition of Credit Hours
- Earning Credit Hours
- Using Credit Hours
- Limitations on Carryover of Credit Hours
Transferring Credit Hours to MRP- Exceeding the Maximum Limit on Credit Hours
- Minimum Earning Increments for Credit Hours
- SES Employees
- Stay-in-School Employees
- Credit Hours While in Travel Status
- Credit Hours During Training
- Payment for Credit Hours
- Earning Credit Hours on Saturdays
-
VS 24-Hour Maxiflex Exception - 24-Hour Maxiflex Chart
Appendix - Forms
- MRP 219, Nonstandard Tour of Duty or Split-Shift
- MRP 263, Tour of Duty Schedule
- MRP 345, Time and Attendance Log
- MRP 346, Designation of Tours of Duty