|Subchapter 4500 - Recruitment and Retention Incentives
Section C - Pay Advances to New Appointees
|Amount that May Be Advanced||
You may make an advance payment of basic pay, in one or more installments covering not more than two pay periods, to any employee who requests the payment if the employee is entering the Federal civilian service for the first time or is returning to Federal employment after a break in service of 90 days or more (5 CFR 550.201 and 202).
The maximum amount of pay you may advance:
|Definition of Rate of Basic Pay||Rate of basic pay means the rate of pay fixed by law or administrative action for the position held by an employee, including annual premium pay 5 USC 5545 [c]), availability pay (5 USC 5545 [c]), or night differential for prevailing rate employees (5 USC 5343 [f]), (5 CFR 550.202).|
|Instances When Advances May Not Be Made||
An advance in pay may not be made:
|Process for Making Pay Advances||
If your employee wants to request advance payment of basic pay, the following process should be followed:
Authority to approve an advance payment of basic pay is delegated to the level of supervision consistent with the authority to take personnel actions (e.g., make final, firm offers of employment, remove). MRP programs may choose to retain this authority at higher levels.
|Repayment||Your employee must sign an MRP Form 146-R (PDF), Statement of Understanding, agreeing to repay the advance within a maximum of 14 pay periods beginning with the date the advance payment is made (5 CFR.205 [b]). Repayment of the advanced pay may be waived under 5 USC 5524a on a case-by-case basis when the Administrator/Deputy Administrator (or his/her designee) determines, using his/her discretion, that recovery of the advance payment would be against equity and good conscience or against the public interest (5 CFR 550.206).|
MRP Administrators have delegated the authority to waive the repayment of an advance payment of basic pay of $1500 and less, to:
Note: This authority may not be further re-delegated. (USDA memo dated April 7, 1997, from Irwin T. David, CFO, USDA, to Heads of Departmental Agencies. Subject: Authority to Waive Erroneous Overpayments of Pay and Allowances.)
MRP Administrators retain the authority to waive repayment of an advance payment of basic pay of more than $1500.
Typically, requests for salary waivers will be forwarded to the Servicing Personnel Office (SPO) for review, analysis and recommended case disposition.
In addition to the record requirements on the Records/Reports Chart in Section A, the SPO also must maintain the following information:
(a) Amount of Pay Advanced.
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