• Business Services
 /  
• Forms and Publications
 /  
• HR Desk Guide
 /  
• HRDG 4430 - Performance Management

HRDG 4430 - Performance Management - TOC

Introduction

• Purpose
• Related Regulations
• Process Overview

Section A - Responsibilities

• Introduction
• Employees
• Team Leaders
• Supervisors
• Reviewing Officials
• Human Resources

Section B - Developing Performance Plans

• Introduction
• Forms
• Importance of Communication
• Performance Cycle/Timeframes
• Requirements for All Employees
• Additional Requirements for Supervisory Employees
• Additional Requirements Regarding Safety & Health, PII, and Feedback

Section C - Providing Feedback on Performance

• Introduction
• Mid-Year Requirement
• Certification of Mid-Year Progress Reviews
• Ongoing Feedback
• Preparing for Performance Discussions
• Discussion Examples for Supervisors
• Discussion Examples for Employees

Section D - Conducting End of Performance Cycle Ratings

• Introduction
• Timeframe for Ratings
• Minimum Appraisal Period
• Input from Former Supervisors
• Input from Team Leaders and Acting Supervisors
• Ratings for Employees on Details and/or Temporary Promotions
• Performance Appraisals for Employees on Active Military Duty
• Documenting Performance (Completing the AD-435)
• Impact of Ratings on Other Personnel Actions

Section E - Rewarding Performance

• Introduction
• Performance Awards
• Importance of Distinctions in Award Levels
• Relationship between Ratings, Awards and Organizational Performance
• More Information on Awards

Section F - Addressing Unacceptable Performance

• Introduction
• Notifying the Employee
• Performance Improvement Plan (PIP)
• Overview of the PIP Process
• Additional Guidance

Section G - Employee Performance File

• Introduction
• Maintaining Employee Performance File (EPF)
• Work Folders
• Summary Rating Retention
• Change in Employment

Appendix

• Form AD-435 (PDF), Performance Appraisal
• Form AD-435a, Performance Plan, Progress Review & Appraisal Worksheet
• Form AD-435b, Performance Plan, Progress Review & Appraisal Worksheet (Continuation Sheet)
• Mandatory Critical Elements
  • AMS (RM (DOC) and EO/CR (DOC)) (Employees Only)
  • APHIS (HRM (DOC) and EEO/CR (DOC)) (Employees Only)
  • GIPSA (SML (DOC) and EEO/CR (DOC)) (Employees Only)

• Personnel Records and Privacy Act Procedures for Personnel Records: 5 CFR, Part 293 and 5 CFR, Part 297
• AD-287-2 (PDF), Recommendation and Approval of Awards

Related Links & References

• MRP AgLearn Course: Managing Performance in Marketing and Regulatory Programs (Employees Only)
• OPM's 8-step Process (short version) (PDF) (Employees Only)
• OPM Handbook: Aligning Employee Performance Plans with Organizational Goals (PDF)
• OPM Guidance: USERRA and Performance Appraisals (Employees Only)

Back to HRDG