HRDG 4080 - Transit Incentive Program - Section B

HRDG 4080 - Transit Incentive Program - Section B

Subchapter 4080
Transit Incentive Program 

Section B - Eligibility & Applying for Transit Benefits



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Eligibility You are eligible for this program if you are a current USDA, MRP employee (headquarters or field) and you use public transportation or a qualified vanpool for at least 50 percent of your regular monthly commuting trips to and from work.

Example: You are normally scheduled to work in Riverdale 15 days and at home 5 days per month. Fifteen days is considered 100 percent of your regular monthly commute. To meet the 50 percent requirement, you would have to commute via public transportation or registered vanpool at least 8 or more days per month; anything less (due to TDY, leave, etc.) would make you ineligible for benefits for that month. You must return vouchers in any month that this occurs.

Part-Time, Temporary, and Intermittent Employees are eligible to participate in this program for the days they work for MRP and use public transportation and/or a registered vanpool for at least 50 percent of their regular monthly commuting trips to and from work. Student Volunteers and Interns including Washington Internships for Native Students (WINS) and The Hispanic Association of Colleges and Universities (HACU) are also eligible to participate.

Vanpools are also eligible; however, they must be registered with your local transit authority. If your vanpool is not registered, contact your local transit authority to find out how. Headquarters employees can register and/or check if their vanpool is already registered by contacting the Washington Metropolitan Area Transit Authority (

As a vanpool owner or driver you may claim costs if you actually pay to ride in the vanpool and can provide evidence of such payments if requested (e.g., a canceled personal check payable to your vanpool company).

Note: Vanpool owners are solely accountable to the IRS in the event of any audit.

Carpools are not eligible for this program. The program targets single occupancy vehicles and encourages those riders to convert to either mass transit or vanpools. The Government's goal is to ease traffic congestion and improve air quality.

Note: Employees are not permitted to have a federally-subsidized parking space while enrolled in the Transportation Benefit Program.
Applying for Transit Benefits

To apply for this program, complete the Transit Application Form (AD-1147) and forward it to your transit coordinator. Remember to keep a copy for your records.

HQ Employees: If you ride modes of transportation that exclusively accept the SmarTrip Card, you MUST also apply for Smart Benefits by filling out the DOT TRANServe Smart Benefits Application (PDF) .

Field Employees: Apply for local fare media/debit card using Form 1D-1147, Public Transportation Benefit Application. Applications received by the service provider by the 1st of the month will be processed and local fare media/debit card will be sent beginning the next month (e.g. if required information is submitted on November 1st, fare media/debit card will be sent for December).

Parking/Fuel Costs Parking or fuel costs (or other vehicle maintenance costs) can not be claimed.

MRP employees: You may contact your transit coordinator to apply for the Pre-Tax Parking Program (PDF).

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