Section B - Organizational Changes Requiring Assistant Secretary of Administration (ASA) Approval
|Introduction||This section defines when a 1010 package must be submitted for ASA approval; provides guidance on the documentation to be submitted; and describes the routing and approval process.|
|When a 1010 Package Requires ASA Approval||
ASA approval is required for organizational changes requiring any of the following:
Note: temporary offices set up for emergency response are exempted from this process.
The following documentation is needed for reorganization packages requiring ASA approval:
Memorandum - this should be addressed to the Director, Office of Human Resources Management and include:
Civil Rights Impact Analysis (CRIA) - the Program requests the CRIA from the Civil Rights Staff. When requesting the CRIA, the Program should forward the draft decision memo along with any other information requested by the Civil Rights Staff to aid in the preparation of the CRIA. The CRIA should be requested early to allow for the time needed to complete it.
Current and Proposed Staffing Plans – the proposed staffing plan must specify changes in positions and/or funding. List titles, pay plans, series, grades, and duty stations of positions affected by the change.
Organization’s Revised Mission and Functional Statements – updates should be provided for organizational changes that result in revised mission statements or revisions in the functional statements for the affected organizational levels.
Revised Organizational Chart – this should be provided if the organizational changes results in changes to the Agency organizational chart (edits to agency organizational charts must be signed by the Under Secretary). Revised Program charts will also help the ASA visualize the changes being proposed.
Summary of Changes – this budget analysis should be prepared as shown in Appendix D, of the Department Directive DR-1010-001, Organization.
Prior Congressional correspondence – if applicable, provide copies or a summary of prior congressional contacts or correspondence.
Signed notification from the Mission Area Chief Financial Officer – the Program requests this notification from MRPBS Financial Management Division’s (FMD) Financial Manager. This is a one page notification that certifies that financial and internal controls are adequate. Programs submit background information to the financial manager on the proposed changes along with any other requested information needed to issue the notification.
| Routing and Approval Process
||The following table describes the routing and approval process for ASA approval:
*NOTE: Departmental Staff Offices have a minimum of 60 days to review the proposal. Historically it has taken a minimum of 60 days for an expedited review but it typically takes at least 90 days. Please allow for this review time when planning program organizational change requiring Assistant Secretary for Administration's approval.
Click here to see a flowchart summarizing the ASA Approval process.
| Sample ASA 1010 Package
||Click here to view a fictitious sample of a completed ASA 1010 Package. Word file samples are available upon request.|