When Originals, Faxes, and/or Electronic Submissions Are Accepted on the VS Form 1-36A

When Originals, Faxes, and/or Electronic Submissions Are Accepted on the VS Form 1-36A

BACKGROUND

The VS Form 1-36A is a multifunctional form which can be submitted by the following methods:  electronic, facsimile, or mailed via the U.S. postal service, UPS, etc.  The chart below explains when originals, faxes, and/or electronic submissions are accepted and when the Assistant District Director (ADD) and the State Animal Health Official (SAHO) need to sign.

Reason for Submission

eVAP with
Electronic
Signature*

Mailed, FedEx, etc. with Original Signature

Faxed with Signature

ADD Signature Required

SAHO Signature Required

  1. Initial Accreditation

Not Accepted

Accepted

    Not Accepted

Yes

Yes

  1. Authorization   New State

Not Accepted

Accepted

Only if submitted through VSPS first**

Yes***

Yes****

  1. Choose/Change Accreditation Category

Accepted

Accepted

Not Accepted

 

No

No

  1. Contact Information Change

Accepted

Accepted

Accepted

No

No

  1. Accreditation Renewal

Accepted

Accepted

Not Accepted

No

No

  1. Reinstatement

Accepted

Accepted

Not Accepted

No

No

  1. Post-Revocation
    Re-Accreditation

Not Accepted

Accepted

 

Not Accepted

 

Yes

 

Yes

 

*”Electronic Signature” occurs when the applicant selects “Apply” when the certification statement appears in eVAP.  The certification statement is identical to that which is on the paper VS Form 1-36A.

**eVAP, VSPS, doesn’t allow the printing of a VS Form 1-36A until the AV is authorized in the new state.  If the AV submits electronically, the application also needs to be submitted to the District Office either by mail or fax.  

*** The ADD can designate someone else to sign in their absence.

**** The SAHO signature may be obtained by fax.

 

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