This HASP will be a working document once it is modified by the SO to be incident-specific. In the field, it shall be updated by the Field Team as new information is gathered or made available.
Revision suggestions for the HASP template can be submitted to the SHEWB staff for review.
This HASP template will be distributed to Program Heads, Safety Officers, and Incident Commanders. This template will also be available via the APHIS intranet.
This plan must be followed (when feasible) to ensure effective, accurate, and efficient communication between the Field Team and all involved parties to ensure appropriate Incident Command System (ICS) guidelines are followed. The Communication Plan will be consist of the communication logistics and scheme as developed between the Command and General Staff.
The Field Team will maintain an activity log recording all pertinent telephone calls and activities, including the date and time.
i.) Email Communication: A general e-mail address will be used for e-mails to all Field Team members. The e-mail address can be a specific APHIS employee's e-mail address or a general e-mail account established for a specific deployment. All email for the Field Team shall be directed to the general e-mail address. Email responses from the general account will be copied to all deployment members, unless otherwise directed.
ii.) Field Team Accountability: A buddy system will be used in any hazardous area or unknown situation. The Field Team will check in with the Information Officer regularly as determined. Frequency of Field Team check-ins with Headquarters will be proportional to potential hazards & assessed danger level for each event. Best efforts will be made to maintain regular contact with the Chain of Command. If communications are not possible, the field team leader will make decisions base on available information and as the situation warrants.
iii.) Telephone Communication: All mobile telephone communications with the Field Team should be done in the order dictated by the Incident Commander. A Satellite Phone should only be used when regular cellular service cannot be obtained.