HRDG 4413 - Career Enhancement Program - Exhibit E

HRDG 4413 - Career Enhancement Program - Exhibit E

Section D-Documentation
Exhibit E--Sample Individual Training Plan

 

CAREER ENHANCEMENT PROGRAM
INDIVIDUAL TRAINING PLAN (ITP)

TRAINEE: Betty Spencer

PREVIOUS POSITION: Office Automation Assistant, GS-326-5

ENTRY POSITION: Management Analyst, GS-345-5

TARGET POSITION: Management Analyst, GS-343-7

(This position has a career ladder to GS-12. Additional promotions beyond the target position will follow normal merit promotion procedures.)

PURPOSE OF TRAINING: In furtherance of the USDA Career Enhancement Program, to provide skills and development experiences that will qualify employee for the target position.

TARGET POSITION QUALIFICATION REQUIREMENT: Qualification Standards Operating Manual, GS-343 series

GENERAL EXPERIENCE: Three years experience in administrative, technical, or other responsible work which has provided a good general understanding of the management systems of an organization.

SPECIALIZED EXPERIENCE - A total of 1 year specialized experience is required and may be gained as follows:

  1. Experience in substantive management analysis work of a type or in a combination of functions appropriate to the position filled, provided the candidate's total background and experience gives evidence of:

    1. Understanding the relationship of work in that specialization to other areas; and

    2. Ability to master the work of the other functional specialization involved in no more than 6 months.
       

  2. Experience in substantive management analysis work in the predominant functional specialization, provided the candidate's total background and experience gives evidence of:
    1. Understanding the relationship of work in that specialization to other areas; and
    1. Ability to master the work of the other functional specialization involved in no more than 6 months.

 

EMPLOYEE QUALIFICATIONS EVALUATION: Ms. Spencer has experience using WordPerfect and Lotus to prepare a variety of reports in final form. She serves as an expert in the Division on the Advanced features of WordPerfect and provides monthly training to clerical staff. The training program, when completed, will give her the specialized knowledge and skills required by the Qualification Standards Operating Manual for the GS-343 series.

EXPERIENCE NEEDED TO MEET QUALIFICATIONS: One year of specialized.

TRAINING OBJECTIVE: To provide 6 months of accelerated training that will develop the employee's ability to perform as a fully qualified Management Analyst.

INDIVIDUAL TRAINING PLAN: The employee will be rotationally assigned as follows:

  1. Budget - 2 months

  2. (See Attachment for Training Details) 
    (See Attachment for Training Details)

  3. Management Services - 2 months
    (See Attachment for Training Details)


During each rotational assignment, the employee will receive specific guidance from a senior specialist. The guidance will pertain to both routine branch operations and special projects as available during the rotation.

As available and appropriate for the current rotational assignment, the employee will be scheduled for the following training:

  1. Management and Program Analysis, USDA Graduate School

  2. Economics of Analysis, USDA Graduate School

  3. Time Management, USDA Graduate School

Comparable courses may be substituted where necessary.

RESPONSIBILITY FOR INDIVIDUAL TRAINING PLAN: The Chief of the Division is responsible for carrying out the systematic training outlined. She will be responsible for Ms. Spencer's direction and guidance during the course of her training plan. She will furnish periodic reports on her training and give final certification of satisfactory completion of the training.

EVALUATION OF TRAINEE'S PROGRESS: Each rotational supervisor will be directly responsible for conducting an evaluation session with the employee at least once during the rotational assignment. Both strengths and weaknesses will be discussed and, where necessary, corrective action taken. This could include additional counseling or training.
 

Trainee __________________________ Beginning Date_____________________
Job Title__________________________ Completion Date____________________
Source of Training  Type of Training Duration/ Trainer Target Date Completion Date & Remarks
1. Budget Branch Orientation to Branch and work - On the Job Training (OJT) 1 day, senior specialist    
Familiarization with the duties of the target job and its relationship to other jobs 1 day, senior specialist      
Office procedures, rules, correspondence, signing authorities, etc. - OJT 3 days, senior specialist      
Policies and regulations governing activities of the work unit - OJT and formal training 1 week, senior specialist      
Duties of target job - OJT 5 weeks, senior specialist      
Comprehensive training in the primary responsibility of the target position 1 week classroom, correspondence or intensive study of reference material      
Source of Training Type of Training Duration/ Trainer Target Date Completion Date & Remarks
2. Information Resources Management Orientation to Branch and work - On the Job Training (OJT) 1 day, senior specialist    
Familiarization with the duties of the target job and its relationship to other jobs 1 day, senior specialist      
Office procedures, rules, correspondence, signing authorities, etc. - OJT 3 days, senior specialist      
Policies and regulations governing activities of the work unit - OJT and formal training 1 week, senior specialist      
Duties of target job and how it relates to other positions - OJT 5 weeks senior specialist      
Comprehensive training in the primary responsibility of the target position 1 week classroom, correspondence or intensive study of reference material      
Source of Training Type of Training Duration/ Trainer Target Date Completion Date & Remarks
3. Management Services Orientation to Branch and work - On the Job Training (OJT) 1 day, senior specialist    
Familiarization with the duties of the target job and its relationship to other jobs 1 day, senior specialist      
Office procedures, rules, correspondence, signing authorities, etc. - OJT 3 days, senior specialist      
Policies and regulations governing activities of the work unit - OJT and formal training 1 week, senior specialist      
Duties of target job and how it relates to other positions - OJT 5 weeks senior specialist      
Comprehensive training in the primary responsibility of the target position 1 week classroom, correspondence or intensive study of reference material      

GOAL: This Individual Training Plan (ITP) is to help prepare Ms. Spencer to become a fully qualified Management Analyst, and to provide more effective management services to the Division.

DURATION OF THE ITP: The period of training under this ITP will be for 6 months commencing the date of reassignment into the trainee position. The program may be extended for up to 6 additional months in the event of excessive sick leave, annual, or similar non-duty time, or if additional rotational experience is necessary to meet the training.

PARTICIPANT'S RESPONSIBILITY: The participant is responsible for seeing that training listed in the ITP is properly scheduled and completed. Upon completion of a training course or item, it is the participant's responsibility to have the trainer certify completion by signing and dating the ITP.

The participant will submit to the supervisor a report of training items that have been completed.

CONCURRENCES:
 

Supervisor: ______________________________ Date: _______________
CEP Participant: ______________________________ Date: _______________
Training Officer: ______________________________ Date: _______________
Servicing Staffing Personnelist: _________________________ Date: _______________

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