HRDG 4630 - Absence and Leave - Section G

HRDG 4630 - Absence and Leave - Section G

Subchapter 4630 - Absence and Leave 
Section G - Compensatory Time

 



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Definition Compensatory time is time off in an amount that is equal to the number of irregular or occasional overtime hours worked.
Applying to Earn Compensatory Time for Nonreligious Purposes The conditions under which employees may earn compensatory time for nonreligious purposes are described in MRP Directive 4550.2, Premium Pay , dated 03/18/02.
Applying to Use Compensatory Time for Nonreligious Purposes
Added 05/07

Employees must apply to use compensatory time for nonreligious purposes by submitting an application for leave to the appropriate approving official.

Beginning pay period 10, 2007 (May 14, 2007), compensatory time must be used within 26 pay periods after the pay period it was earned. Compensatory time that was earned by an employee before pay period 10, 2007 (May 14, 2007), must be used by the end of pay period 10, 2010. Pay period 10, 2010 ends on May 22, 2010 (Federal Register Volume 72, Number 50, dated March 15, 2007).

Also, compensatory time must be used before annual leave is used, unless this would result in forfeiture of annual leave.

Payment for Unused Compensatory Time (Nonreligious)
Added 05/07

Beginning pay period 10, 2007, (May 14, 2007), employees must be paid for:

  • Any compensatory time not used within 26 pay periods after the pay period it was earned. For example, if during pay period 11, 2007, an employee earns 10 hours of compensatory time, and can not use it by the end of pay period 11, 2008, it must be paid out.
  • Unused compensatory time that was earned before pay period 10, 2007, (May 14, 2007), and is not used by the end of pay period 10, 2010. Pay period 10, 2010, ends on May 22, 2010 (Federal Register Volume 72, Number 50, dated March 15, 2007). For example, if on May 11, 2007, an employee has 15 hours of unused compensatory time, he or she must use it by the end of pay period 10, 2010, or it must be paid out.
  • Compensatory time before being transferred or separated from the agency in which the compensatory time was earned or transferred to a position in which leave cannot be used.

 

The payment will be made at the overtime rate that was in effect when the compensatory time was earned. To initiate payment for unused compensatory time, the appropriate official should complete Form AD-581 , Lump Sum Leave or Compensatory Time Payments. The signed form should be forwarded to the servicing personnel office for processing.

Compensatory Time (Religious)

Employees may earn and use compensatory time to take time off without charge to annual leave when personal religious beliefs require their absence from work.

Supervisors will be liberal in approving requests for religious compensatory time, unless modification in the work schedule would adversely affect the efficient accomplishment of the agency's mission.

Applying to Earn Compensatory Time (Religious)

Compensatory time may be earned for religious purposes under the following conditions:

  • The employee submits a written application to the approving official,
  • Compensatory time for religious purposes may not be earned more than 4 pay periods in advance of the time off, and
  • For employees performing import/export activities, the compensatory time must be earned during periods of non-reimbursable overtime.
Advance Compensatory Time (Religious)

Compensatory time may be used for a religious observance before it is actually earned.

The employee will pay back advance religious compensatory time by the end of the leave year in which it was granted by working overtime hours, unless a waiver of this timeframe has been granted by the approving official. Employees also may request that the time be charged to annual leave or leave without pay.

Payment for Unused Compensatory Time (Religious) The employee will be paid for any balance at the end of the leave year at the base hourly rate in effect during the pay period it was earned.
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