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Human Resources Desk Guide (HRDG)

Supplement 4500A 
APHIS Imports & Exports Overtime Interpretation

Section B - Continuous Overtime

 

Inside Metropolitan Area

 

Outside Metropolitan Area

 

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CONTINUOUS OVERTIME
Inside Metropolitan Area
Continuous Service

Example 1:

On a workday, officer continues to work until 1700.

OVERTIME WORK END NO CTT 1/2 CTT FULL CTT OT HOURS
Continuous 1700       1/2

Rationale:

Since there is no break in service the officer is entitled to overtime pay for the actual time worked as provided under APHIS Directie 402.3 (PDF) Attachment 2, paragraph A.2. and Attachment 3, paragraph F.2.b.

Example 2:

A flight has an ETA and ATA of 1630, but will block at a remote pad. The plane will be boarded by an officer assigned to boarding planes. Experience has shown that 20 minutes are required to bus passengers in. What is the start time for the officers clearing the passengers? Finish time is 1730.

AIRPLANE ETA ATA END No CTT 1/2 CTT FULL CTT REG OT HOURS
Airplane 1630 1630 1730 X     1

Rationale:

Entitlement is based on the ETA as per APHIS Directive 402.3 (PDF), Attachment 3, paragraph F. The ETA establishes the beginning of the overtime period which is 1630. Because there is no break in service of 2 minutes or more between the end of the TOD and the ETA, the officer is paid for continuous work until1730.
 


CONTINUOUS OVERTIME
Inside Metropolitan Area
Additional Overtime Assignment within Continuous Period

Example 3:

On a workday, officer works continuously until 1818. The ETA of the next aircraft is 1814. The ATA is 1813 and the assignment ends at 2000.

OVERTIME WORK ETA ATA END NO CTT 1/2 CTT FULL CTT OT HOURS
Continuous     1818 X     1 3/4
Additional
Assignment
1814 1813 2000 X     1 3/4

Rationale:

Because of the continuous nature of the first overtime period, the employee is entitled only to 1 3/4 hours pay under APHIS Directive 402.3 (PDF), Attachment 2, paragraph A.2., and no CTT. Furthermore, the additional overtime assignment becomes contiguous wit h the first as stated in APHIS Directive 402.3 (PDF), Attachment 3, paragraph G.1., because of the 1813 ATA where there is no break in service between assignments.

Example 4: 

On a workday, officer works continuously until 1840. The ETA of the next aircraft is 1835. The ATA is 1842 and finishes at 2000.

OVERTIME
WORK
ETA ATA END NO
CTT
1/2 
CTT
FULL CTT OT HOURS
Continuous     1840 X     2 1/4
Additional
Assignment
1835 1842 2000 X     1 1/4

Rationale:

Even though the officer finished at 1840 he/she is paid until 1845 as mandated by the 8-minute rule in APHIS Directive 402.3 (PDF), Attachment 3, paragraph F.1. The nature of the continuous service extends the TOD until 1845 entitling the officer to 2 1/4 h ours of continuous overtime pay for that period and no CTT. See J. Frey/A. Finamore April 23, 1984 memorandum for clarification of this issue. The nextassignment entitles the officer to an additional 1 1/4 hoursof overtime because it is now considered as a continuation ofservice since there was not a break of 2 minutes or morebetween jobs as required under APHIS Directive 402.3 (PDF), Attachment 2, paragraph A.2. The October 12, 1989 memorandum from C. Havens also supports this position.


CONTINUOUS OVERTIME
Inside Metropolitan Area
Assignment of Extended Duration

Example 5:

Officer begins cargo inspection at 1530 that is expected to last until 2300. Broker requests overtime service from 1630-2300. How would you provide relief, if any, in this situation?

Rationale:

In order that health, safety, and other factors impacting officers on long-term overtime assignments be addressed, the committee recommends that ports be encouraged to develop agreements/procedures to provide appropriate relief on a local level.


CONTINUOUS OVERTIME
Inside Metropolitan Area
Continuous Service Followed by Call Out

Example 6:

Officer works continuous overtime from 1630-1800.Second assignment is a vessel at 1820, ending at 1920.

OVERTIME
WORK
BEGIN END NO
CTT
1/2
CTT
FULL
CTT
OT
HOURS
Continuous 1630 1800 X     1 1/2
Vessel 2

ETA/

ATA

1820

1920 X     2

Rationale:

The nature of the continuous service extends the TOD until 1800 entitling the officer to 1 1/2 hours of overtime pay for that period and no CTT. See J. Frey A. Finamore April 23, 1984 emorandum for clarification of this issue. Under this premise, even though there is a break in service after the continuous assignment, a 2-hour minimum and no CTT is applicable for vessel 2 since the ETA/ATA is less than 30minutes after the end of the shift. See APHIS Directive 402.3 (PDF), section V, paragraph G.1.; Attachment 2, paragraph A.2.; and C. Havens G. Burgess October 12, 1989 memorandum.

Example 7:

Officer works continuous overtime from 1630 to 1800.The second assignment is a vessel with the ETA/ATA of 1830, ending at 1930.

OVERTIME
WORK
BEGIN END NO
CTT
1/2
CTT
FULL
CTT
OT
HOURS
Continuous 1630 1800 X     1 1/2
Vessel 2 ETA/
ATA
1830
1930   X   2

Rationale:

The nature of the continuous service extends TOD until 1800 entitling the officer to 1 1/2 hours of overtime pay for that period and no CTT. See J. Frey/A. Finamore April 23, 1984memorandum for clarification of this issue. Under this premise, vessel 2 has now arrived 30 minutes after the end of the TOD and is provided service at this time. In accordance with APHIS Directive 402.3 (PDF), section V, paragraph G.1.c., and Attachment 2, paragraph A.2., the officer is entitled to 1/2 CTT and a 2-hour minimum.

Example 8:

Officer begins an assignment at 0700 and finishes assignment at 0815. The same officer worked the previous night on continuous overtime until 1700.

OVERTIME
WORK
WORK
BEGINS
WORK
ENDS
NO
CTT
1/2
CTT
FULL
CTT
OT
HOURS
2nd Assignment 0700 0815   X   2

Rationale:

Multiple call out rule does not apply because the job theprevious night was continuous service. To be eligible forthe full CTT entitlement, the 2-hour minimum must be applicable as stated in APHIS Directive 402.3 (PDF) Attachment 2, paragraph A.1., and the Note under Attachment 3, paragraph G., which states, "...commuted traveltime allowances are never payable if the 2-hour minimum guarantee is not applicable."

Example 9: 

On a workday, officer works continuously until 1637. Next assignment ETA and ATA are at 1700 and assignment ends at 1800.

OVERTIME
WORK
ETA ATA END NO
CTT
1/2
CTT
FULL
CTT 
OT
HOURS
Continuous     1637 X     0
Additional
Assignment
1700 1700 1800   X   2

Rationale:

The continuous overtime assignment is governed by the 8-minute rule as stated in APHIS Directive 402.3 (PDF), Attachment 3, paragraph F.1. The officer is therefore not eligible for any entitlements. For the additional overtime assignment, theofficer is ent itled to 1/2 CTT and the 2-hour minimum as stated in APHIS Directive 402.3 (PDF), Attachment 2, paragraph A.2. because the additional assignment starts between 30-60 minutesthe end of the TOD.

Example 10:

On a workday, officer works continuously until 1640. Next aircraft ETA and ATA are at 1646 and end at 1715.

OVERTIME
WORK
ETA ATA END NO
CTT
1/2
CTT
FULL
CTT
OT
HOURS
Continuous     1640 X     1/4
Additional
Assignment
1646 1646 1715 X     1/2

Rationale:

Even though the officer finished at 1640 he/she is paid until 1645 as mandated by the 8-minute rule in APHIS Directive 402.3 (PDF), Attachment 3, paragraph F.1. The nature of the continuous service extends the TOD until 1645 entitling the officer to 1/4 hour of continuous overtime pay for that period and no CTT. See J. Frey/A. Finamore April 23, 1984 memorandum for clarification of this issue. The additional assignment is now considered as a continuation of service since there was not a break of 2 minutes or more between jobs as required under APHIS Directive 402.3 (PDF), Attachment 2, paragraph A.2. The October 12, 1989 memorandum from C. Havens also supports this position.


CONTINUOUS OVERTIME
Outside Metropolitan Area
Continuous Service 

Example 11: 

The officer is performing work on a workday outside the metropolitan area. Officer completes work at 1645 and returns to duty station at 1915.

AIRPLANE COMPLETES
WORK
RETURNS
TO DUTY
STATION
I
N
O
U
T
NO
CTT 
1/2
CTT
FULL
CTT
OT
HOURS
Airplane 1645 1915   X   X   1/4

Rationale:

One half CTT is applicable outside the metropolitan area when the 2-hour minimum does not apply and overtime is performed less than one hour after the TOD. See APHIS Directive 402.3 (PDF), Attachment 2, paragraph B.2. Additionally, the officer is entitled to 1/4 hour of overtime pay for the actual time work was performed.

Example 12: 

The officer is performing work on a workday outside the metropolitan area. Officer begins work at 0745 and returns to duty station at 1115.

AIRPLANE BEGINS
WORK
RETURNS
TO DUTY
STATION
I
N
O
U
T
NO
CTT
1/2
CTT
FULL
CTT
OT
HOURS
Airplane 0745 1115   X   X   1/4

Rationale:

One half CTT is applicable outside the metropolitan area when the 2-hour minimum does not apply and overtime is performed less than one hour before the TOD. See APHIS Directive 402.3 (PDF), Attachment 2, paragraph B.1. Additionally, the officer is entitled to 1/4 hour of overtime pay for the actual time work was performed.

Example 13: 

The officer is performing work on a workday outside the metropolitan area. Officer begins work at 0745, and returns to duty station at 1115. However, officer worked from 1800-2000 the previous night.

AIRPLANE BEGINS
WORK
RETURNS
TO DUTY
STATION
I
N
O
U
T
NO
CTT
1/2
CTT
FULL
CTT
OT
HOURS
Airplane 0745 1115   X   X   1/4

Rationale:

Multiple call out rule does not apply since the 0745 job begins less than 1 hour before the TOD as stated in APHIS Directive 402.3 (PDF), Attachment 3, paragraph G.2. Note: The officer is entitled to 1/2 CTT and 1/4 hour overtime pay as stated in APHIS Directive 402.3 (PDF), Attachment 2, paragraph B.1.,because the work performed before the TOD was outside the metropolitan area.


CONTINUOUS OVERTIME
8 and 2 Minute Rules

Example 14: 

On a workday, officer works continuously until 1637. Next assignment ETA and ATA are at 1700 and assignment ends at 1800.

OVERTIME
WORK
ETA ATA END NO
CTT
1/2
CTT
FULL
CTT 
OT
HOURS
Continuous     1637 X     0
Additional
Assignment
1700 1700 1800   X   2

Rationale:

The continuous overtime assignment is governed by the 8-minute rule as stated in APHIS Directive 402.3 (PDF), Attachment 3, paragraph F.1. The officer is therefore not eligible for any entitlements. For the additional overtime assignment, the officer is en titled to 1/2 CTT and the 2-hour minimum as stated in APHIS Directive 402.3 (PDF) Attachment 2, paragraph A.2., because the additional assignment starts between 30-60 minutes after the end of the TOD.

Example 15: 

On a workday, officer works continuously until 1640. The next aircraft ETA and ATA are at 1646 and work ends at 1715.

OVERTIME
WORK
ETA ATA END NO
CTT
1/2
CTT
FULL
CTT
OT
HOURS
Continuous     1640 X     1/4
Additional
Assignment
1646 1646 1715 X     1/2

Rationale:

Even though the officer finished at 1640 he/she is paid until 1645 as mandated by the 8-minute rule in APHIS Directive 402.3 (PDF), Attachment 3, paragraph F.1. The nature of the continuous service extends the TOD until 1645 entitling the officer to 1/4 hou r of continuous overtime pay for that period and no CTT. See J. Frey A. Finamore April 23, 1984 memorandum for clarification of this issue. The additional assignment is now considered as a continuation of service since there was not a break of 2 minutes or more between jobs as required under APHIS Directive 402.3 (PDF), Attachment 2, paragraph A.2. The October 12, 1989 memorandum from C. Havens also supports this position.

Example 16: 

On a workday, officer works continuously until 1840. The ETA of the next aircraft is 1845. The ATA is 1842 and finishes at 2000.

OVERTIME
WORK
ETA ATA END NO
CTT
1/2
CTT
FULL
CTT
OT
HOURS
Continuous     1840 X     2 1/4
Additional
Assignment
1845 1842 2000 X     1 1/4

Rationale:

Even though the officer finished at 1840 he/she is paid until 1845 as mandated by the 8-minute rule in APHIS Directive 402.3 (PDF), Attachment 3, paragraph F.1. The nature of the continuous service extends the TOD until 1845 entitling the officer to 2 1/4 h ours of continuous overtime pay for that period and no CTT. See J. Frey A. Finamore April 23, 1984 memorandum for clarification of this issue. The next assignment entitles the employee to an additional 1 1/4 hours of overtime because it is now considere d as a continuation of service since there was not a break of 2 minutes or more between jobs as required under APHIS Directive 402.3 (PDF), Attachment 2, paragraph A.2. The October 12, 1989 memorandum from C. Havens also supports this position.

Example 17: 

On a workday, officer works continuously until 1840. The ETA of the next aircraft is 1835. The ATA is 1842 and finishes at 2000.

OVERTIME
WORK
ETA ATA END NO
CTT
1/2
CTT
FULL
CTT
OT
HOURS
Continuous     1840 X     2 1/4
Additional
Assignment
1835 1842 2000 X     1 1/4

Rationale:

Even though the officer finished at 1840 he/she is paid until 1845 as mandated by the 8-minute rule in APHIS Directive 402.3 (PDF), Attachment 3, paragraph F.1. The nature of the continuous service extends the TOD until 1845, entitling the officer to 2 1/4 hours of continuous overtime pay for that period and no CTT. See J. Frey A. Finamore April 23, 1984 memorandum for clarification of this issue. The next assignment entitles the officer to an additional 1 1/4 hours of overtime because it is now considere d as a continuation of service since there was not a break of 2 minutes or more between jobs as required under APHIS Directive 402.3 (PDF), Attachment 2, paragraph A.2. The October 12, 1989 memorandum from C. Havens also supports this position.

Example 18:

A flight has an ETA and ATA of 1630, but will block at a remote pad. The plane will be boarded by an officer assigned to boarding planes. Experience has shown that 20 minutes are required to bus passengers in. What is the start time for the officers clearing the passengers? Finish time is 1730.

AIRPLANE ETA ATA END No 
CTT
1/2 
CTT
FULL CTT REG OT HOURS
Airplane 1630 1630 1730 X     1

Rationale:

Entitlement is based on the ETA as per APHIS Directive 402.3 (PDF), Attachment 3, paragraph F. The ETA establishes the beginning of the overtime period which is 1630. Because there is no break in service of 2 minutes or more between the end of the TOD and the ETA, the officer is paid for continuous service until 1730.
 


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