Section B - Telework Options
|Introduction||This section describes situations where flexible workplace arrangements are appropriate and may be beneficial to the employee and the Agency.|
| Core (Regular)
||Telework on a regular and recurring basis. Meaning the employee teleworks at least one day a pay period but not more than eight days per pay period. The need for
|Ad Hoc (Situational)||
Situational telework can also be referred to as Ad-hoc or project-by-project. The situational telework arrangement option may be used as needed to help maintain productivity during short-term agency or employee needs such as completing special projects or meeting short deadlines.
|Unscheduled Telework||A type of situational telework arrangement that may be used on a temporary basis for allowing telework-ready employees to work from alternative work sites during periods of inclement weather, emergency situations, or for encouraging productivity during other short-term agency or employee needs. When an unscheduled telework day is announced, non-emergency MRP employees who have an approved Telework Agreement, must notify their intent and work in coordination with their supervisor when choosing to use an announced unscheduled telework day.|
| Medical Conditions
Telework options may be used to assist an employee with a medical condition.
For Short Term Medical Conditions lasting 1 month or less, employees should consult with their supervisor who can approve a regularly scheduled Telework Agreement for up to 5 days per week. For further information on Short Term Medical Conditions, please contact Tara Coker at (301) 851-2883.
For Long Term Medical Conditions lasting longer than 1 month, employees should consult with a Reasonable Accommodations Specialist.
Telework may be considered appropriate as an accommodation for employees who meet reasonable accommodation guidelines. Questions on the Reasonable Accommodation process can be directed to the Workplace Resolution and Wellness Branch at (301) 851-2950.
Telework options also may be appropriate during natural disasters (e.g., hurricane, flood, earthquake) that preclude employees from performing their duties at their official duty stations. Telework participation due to natural disasters may be granted if all reasonable alternatives have been exhausted. The supervisor, with concurrence of the approving official, determines when telework participation due to a natural disaster is appropriate.
Note: When the supervisor and the approving official have determined that an employee may use telework on a short-term basis due to natural disaster, pandemic health crisis or other emergency, it may be appropriate for the employee to begin the telework participation without training and prior approval of documentation. In these circumstances, however, the employee must submit a telework agreement as soon as he/she becomes aware of the emergency situation and submission becomes possible. Documentation should be sent directly to the approving official, with a copy to the program's Telework coordinator for recordkeeping purposes.
|Pandemic Health Crisis or Other Emergency||
When the supervisor and the approving official have determined that an employee may use telework on a short-term basis due to natural disaster, pandemic health crisis or other emergency, it may be appropriate for the employee to begin the telework participation without training and prior approval of documentation. In these circumstances, however, the employee must submit a telework agreement as soon as he/she becomes aware of the emergency situation and submission becomes possible. Documentation should be sent directly to the approving official, with a copy to the program's Telework coordinator for record keeping purposes.
| Evacuation and Advance Salary Payments During an Emergency
||Human Resources Operations computes pay using 5 CFR 550.404 and departmental policy. An advance salary payment may cover a period of up to 30 days. Evacuation payments continue as long as the order to evacuate remains in effect (unless terminated) but may not exceed 180 days. Evacuation payments are terminated and pay is adjusted based on 5 CFR 550.407 and 408.
Detailed information regarding evacuation and advance salary payments can be found on the Internet at:
Questions regarding travel per diem should be referred to your servicing travel specialist:
Federal Register Vol. 71, No. 157, pages 47692-47693, dated August 17, 2006, 5 CFR 531.605 [d)] [ii], and 5 CFR 550 Subpart D).
|A Note About Child and Elder Care||While one purpose of the Telework program is to help employees manage workload and family schedules and demands, it is not to be used as a substitute for child or elder care. Employees must make appropriate arrangements for dependents who are unable to care for themselves. A caregiver must be present in the home to take care of a dependent while the teleworker is performing his/her official duties.
Example: Parents may appropriately use telework to balance schedules so that they may escort children to/from the bus stop. When the children return, they are able to begin their homework, chores, and activities independently while parents continue to work without distractions.
The intent of the example is to depict a child who is at an age where he/she can function independently without any parental supervision and the telework participant is not on the clock during the time he/she escorts or is otherwise involved in parenting duties. Parents who care for children while working at home would be using telework inappropriately.