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Human Resources Desk Guide (HRDG)

Subchapter 4368
Telework Program 

Section C - Terms and Conditions

 

 

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Official Duty Station
 Updated 09/12

The employee's official duty station is the city or town, county, and State in which the employee normally performs his/her official duties.

An employee's official duty station will not change as long as the employee regularly commutes into the agency office at least twice each biweekly pay period on a regular and recurring basis to the regular worksite. If the employee does not regularly commute into the agency office at least twice each biweekly pay period, the official duty station must be changed to the alternative worksite.

If the employee has Telework as a Reasonable Accommodation their Official Duty Station will not change unless the employees condition is such that a change of Official Duty Station is required by management.

Changes to the Telework Agreement

Teleworkers may be required to come into the office on their telework day when management makes a determination that their presence is required or when the employee determines that his/her presence in the office is necessary to conduct that day's business, work with colleagues, or attend meetings. If required by management, the employee should be given at least one-day's notice; however, unforeseen circumstances may require management to make the request with less notice.

Note: If a teleworker is required to or chooses to come into the office on a regularly scheduled telework day, he/she is not guaranteed another telework day in lieu of the missed telework day.

Teleworkers who must report to the official duty station should do so in a reasonable amount of time. Traveling distance and mode of transportation should be taken into consideration. In some cases, there may not be enough time for the teleworker to report to the ODS.

Teleworkers who wish to change their scheduled telework day permanently should complete another agreement and obtain the proper approvals. Intermittent changes in a Telework Agreement do not require a change in the Agreement; however teleworkers should make the request at least one day in advance.

Home Visits
Updated 08/14
Home visits by an agency representative may be necessary to repair or maintain Government-owned equipment, and/or to ensure compliance with the terms of the Telework Agreement. Teleworkers agree to permit access to their homes by agency representatives, as needed, with at least 24 hours advanced notice. Visits should be done only during normal working hours.
Official Work Area Employees must designate an area in the home as their official work area. The area must be documented on the Telework Agreement. The Government's potential exposure to a liability in the event of an injury is restricted to this designated area.
Tax Benefits Typically, employees who use a portion of their home for work do not qualify for any Federal income tax deductions. However, employees should consult their tax advisors or the Internal Revenue Service for information on tax laws and interpretations that address their specific circumstances.
Standards of Conduct Employees acknowledge that they continue to be bound by the Standards of Ethical Conduct for Employees of the Executive Branch while teleworking and using Government-issued equipment.

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