FAD/EDI Information for FADD’s
There are several
links on the EMRS Download page and directly within EMRS to access helpful
information but for your convenience I have included some others here!
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Currently all states should be
taking steps to fully utilize EMRS for all Routine FAD/EDI investigations. The
steps necessary to accomplish this are demonstrated within this document and
the Q & A’s should answer most
questions. Anyone having additional questions dealing with passwords should
contact EMRS_Registration_Approvers@aphis.usda.gov
or other server or access issues should contact the EMRS support staff team
leader Robert T Carr @Robert.T.Carr@aphis.usda.gov
in Fort Collins @ 970-494-7297. Additional user support may be obtained by
contacting one of the following individuals, Dr. Fred Bourgeois @Fred.G.Bourgeois@aphis.usda.gov
or 318-288-4083, or Dr. Sherrilyn Wainwright @Sherrilyn.H.Wainwright@aphis.usda.gov
or 631-323-3061.
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The system has been designed so that
it can be accessed by any authorized person using Internet Explorer version 5.5
or greater from any computer having Internet access. You do not need to have
Lotus Notes installed on the computer or have a Lotus notes ID. You do not need
RLD or to be on a secure network. This is very different from the previous
version of the FAD/EDI system that required the use of Lotus Notes on your
computer to access the system through the Client side interface which is no
longer needed. THIS IS STRICKLY WEB BASED THROUGH INTERNET EXPLORER!
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USDA Lotus Notes Users
If you are a federal employee or a
State employee and you get e-mail through the USDA Lotus Notes system then you
have a short user name (usually the same user name you use when you log into
Lotus Notes) and you will utilize your short
user name and your Internet
password . If you do not know what your short user name and Internet
password please refer to the Appendix
A; Setting Internet passwords and obtaining short user names for Notes
users.
Non Lotus Notes Users
If you are not a USDA Lotus Notes
user you will need to apply for a Web
User Name and password through the web page referenced in Appendix
B.
See Appendix B; Obtaining EMRS
User names and Passwords for Non-Notes users.
Start Internet Explorer by double
clicking the Internet Explorer icon on your computer that looks like the one
below:
Navigate to
page below; select the link to the Routine FAD/EDI Reporting system; this
currently resides on EMRS 03 and EMRS 02 and links will be added for EMRS 04
which is a faster server. I have placed a direct link in this web page for your
convenience which can be used and then added to your favorites in Internet
explorer so you may quickly return to the Access page for Routine FAD database
in the future.
http://www.aphis.usda.gov/vs/ep/emrslogin.html
When you click the link for the Routine FAD/EDI Reporting you will be
prompted to enter your user name and password as below:
If you would like to try creating forms and looking
at views without worrying about what you create you may want to try the Training Version of EMRS as it
appears essentially the same as the FAD/EDI.
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When you click the link you will be prompted to enter
your user name and password as below:
For user name:
USDA Lotus Notes Users - you will use your short user
name; for more info refer to Appendix A.
Non-Notes Users- use the user name you selected when
you registered for Web Access; for more info refer to Appendix
B.
For password:
USDA Lotus Notes Users- your Internet Password which
you initially set in your USDA Address Book profile; for more info refer to Appendix
A.
Non-Notes Users- the password you set when you
registered for Web Access; for more info refer to Appendix
B
Once you have entered your short user name and your
Internet password and single click the 
button you should arrive at the Main Menu page
for the Routine FAD/EDI database.
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The person actually creating new Investigation
Summaries in each state may vary but the AVIC or their designee will be the
responsible party for creation of the Investigation Summary, when they are
notified of a request for a New Investigation. To be able to create new
Investigation Summaries you will need to have at least author access. This will
generally be granted to most users. In truth an Area Office secretary that has
been properly trained may be the best person for initiating new investigations
with oversight from the Area Epi or the AVIC.
Responsible Party in VS 580.4: AVIC or their
designee.
If you have a good address for the producer for which
this investigation will be conducted you should first create a Premises ID or
retrieve an existing Premises ID for this producer. This would be accomplished
by selecting the button 
on the Welcome page. This will bring you to
the Prem ID allocation system. If you are unfamiliar with how this system
operates then you may find detailed instructions in Appendix
C: Using the EMRS Premises ID
System.
If you are successful in creating or retrieving an
existing Premises ID then you will be able to create a New Investigation from
the screen where you have received the Premises ID, by clicking 
which
will populate the address and Prem ID fields automatically for you from the
information obtained for the Prem ID.
The FAD Referral Control number tracking system that
has been used in the past will continue but the number generated should be
placed in the Referral Control Number field. This system is explained in Veterinary
Services Memorandum 580.4 attachment
II.
