FAD/EDI Information for FADD’s
There are several
links on the EMRS Download page and directly within EMRS to access helpful
information but for your convenience I have included some others here!
EMRS USER SUPPORT
Currently all states should be fully utilizing EMRS for all Routine
FAD/EDI investigations. The steps necessary to accomplish this are demonstrated
within this document and the Q & A’s
should answer most questions. Anyone having additional questions dealing with
passwords should contact EMRS_Registration_Approvers@aphis.usda.gov
or other server or access issues should contact the EMRS support staff team
leader Robert T Carr @Robert.T.Carr@aphis.usda.gov
in
USER NAMES & PASSWORDS
Who can Access the system and how do you get a user name and password?
The system has been
designed so that it can be accessed by any authorized person using Internet
Explorer version 5.5 or greater from any computer having Internet access. You
do not need to have Lotus Notes installed on the computer or have a Lotus notes
ID. You do not need RLD or to be on a secure network. This is very different
from the previous version of the FAD/EDI system that required the use of Lotus
Notes on your computer to access the system through the Client side interface
which is no longer needed. THIS IS STRICKLY WEB BASED THROUGH
INTERNET EXPLORER ONLY –DO NOT USE NETSCAPE!
The method to use for general access to the system will depend on the category you are in:
USDA Lotus Notes Users
If you are a federal employee or a State employee
and you get e-mail through the USDA Lotus Notes system then you have a short
user name (usually the same user name you use when you log into Lotus Notes)
and you will utilize your short
user name and your Internet
password . If you do not know what your short user name and Internet
password please refer to the Appendix
A; Setting Internet passwords and obtaining short user names for Notes
users.
Non Lotus Notes Users
If you are not a USDA Lotus Notes user you will need
to apply for a Web
User Name and password through the web page referenced in Appendix
B.
See
Appendix B; Obtaining EMRS User names and Passwords for Non-Notes users.
How do I actually get into the system once I have a user name and password?
Start Internet Explorer by double
clicking the Internet Explorer icon on your computer that looks like the one
below:
Navigate to page below; select the link to the
Routine FAD/EDI Reporting system; this currently resides on EMRS 03 and EMRS 02
and links will be added for EMRS 04 which is a faster server. I have placed a
direct link in this web page for your convenience which can be used and then
added to your favorites in Internet explorer so you may quickly return to the
Access page for Routine FAD database in the future.
http://emrs.aphis.usda.gov/emrslogin.html
When
you click the link for the Routine FAD/EDI Reporting you will be prompted to enter your user name and
password as below:
If
you would like to try creating forms and looking at views without worrying
about what you create you may want to try the Training Version of EMRS as it appears essentially the same as the FAD/EDI.
When
you click the link you will be prompted to enter your user name and password as
below:
For user name:
USDA
Lotus Notes Users - you will use your short user name; for more info refer to Appendix A.
Non-Notes
Users- use the user name you selected when you registered for Web Access; for
more info refer to Appendix B.
For password:
USDA Lotus Notes Users- your
Internet Password which you initially set in your USDA Address Book profile;
for more info refer to Appendix
A.
Non-Notes Users- the
password you set when you registered for Web Access; for more info refer to Appendix B
Once
you have entered your short user name and your Internet password and single
click the 
button you should arrive at the Main Menu page
for the Routine FAD/EDI database.
IMPORTANT
– Please wait until the little Internet Explorer Icon at the bottom says done
which means all of the look-up information has loaded. If you try to go to
other parts of the program too quickly it will fail to load all of the needed
information. This will cause problems with your drop down boxes for choices. If
you find that you do not have any choices in a drop down box you may need to
refresh the look-up by clicking in the spot indicated by the arrow in the top
header and doing a right mouse click then choosing refresh. This will reload
all look-up information (Notes Quirk!)
DOCUMENTING FAD INVESTIGATIONS IN EMRS.
Who will initiate the New Investigation Summaries?
The person actually creating new Investigation
Summaries in each state may vary but the AVIC or their designee will be the
responsible party for creation of the Investigation Summary, when they are
notified of a request for a New Investigation. To be able to create new
Investigation Summaries you will need to have at least author access. This will
generally be granted to most users. In truth an Area Office secretary that has
been properly trained may be the best person for initiating new investigations
with oversight from the Area Epi or the AVIC.
What are the
specific steps that need to be accomplished in EMRS to properly document and
track FAD Investigations:
Step
2 –Create EMRS Investigation Summary
Step
3: Create Assigned Herd Exam, E-Mail it.
Step
5: On-Farm Investigation by FADD!
Step
6: Send Samples, complete Follow-up forms.
Step 7: Record lab Results and further findings or history in EMRS.