Sometimes conditions prevent advance determination of the specific work hours, the number of hours per day, and/or the specified workdays. In such cases, the agency may designate the first 40 hours of the administrative workweek in a pay status as an employee’s basic workweek. The first 40 hours in a pay status are considered regularly scheduled for premium pay and hours of duty purposes.
The following rules apply:
For planning purposes, the supervisor must designate in advance of the start of the administrative workweek the days of the week that will constitute the employee’s basic workweek;
Note: The employee may or may not be called to work on all of the days designated as part of the employee’s basic workweek;
the basic workweek must not consist of more than 6 days of the administrative workweek;
Another day off in lieu of Sunday must be designated in advance by the supervisor for these employees;
Since the first 40 hours must occur over not more than 6 days of the administrative workweek, any time worked on the seventh day is considered overtime, regardless of whether the 40-hour requirement has been met;
Night differential is paid for all nonovertime work occurring between the hours of 6pm and 6am;
Night differential is not paid for more than 40 hours of work in an administrative workweek because the overtime is considered irregular and occasional; and
Credit will be applied toward the first 40 hours for holidays, compensatory time, and paid leave. Leave is charged based on the hours scheduled to work on a particular day. Leave of absence during the workday for personal reasons (such as gliding core time deviations used under maxiflex) is not permitted without a charge to the appropriate leave category.
What if I schedule the 7th day but the total for the week does not exceed 40 hours?
Under 1st 40, the basic work week must be completed within 6 days. Any work performed on the 7th day is in addition to the basic work week and must be paid as irregular or occasional overtime (OT) work.
What if I am required to work 10 hours on Friday but I will not complete my 40 hours of work until Saturday?
Regardless of FLSA status, in this type of scenario, you are only entitled to OT for work in excess of 8 hours in a day that is ordered and approved if:
Your rate of pay is at or below a GS-10 step 1 (including any applicable locality payment or special rate supplement), and
You are not performing professional, technical engineering, or scientific activities.
What do I receive if the office is closed for the day due to inclement weather?
If the office is closed due to inclement weather and you would otherwise be at work, your supervisor may grant you up to 8 hours excused absence for that day.