USDA - APHIS

MRPBS Publications - Human Resources Desk Guide

Subchapter 4368
Telework Program
Section A - Responsibilities

Employees

Employees will:

Obtain approval, sign the Telework Workplace Work Agreement and submit forms to the supervisor;
Provide medical documentation (if applicable);
Request necessary equipment, e.g., computer, phone line, modem;
Complete Telework training before participation (in regular or as needed situations);
Observe designated hours of work and request approval of leave in accordance with regulations; and
Observe regulations for using Government equipment only for authorized purposes.

Supervisors

Supervisors will:

Generate letters designating employees for Telework participation,
Sign the Telework Workplace Work Agreement and submit to program Telework coordinators for approval (with documentation if applicable),
Complete Telework training with employees (in regular or as needed situations),
Ensure that participation does not adversely impact the accomplishment of work, or the workload of other employees,
Communicate with employees about their Telework work assignments,
Ensure that other staff members are aware of employees' participation, and
Monitor and evaluate employee participation (performance, time and attendance reports, etc.).

Telework Coordinators

Telework coordinators will:

Provide guidance to supervisors and employees on the program,
Review requests and supporting documentation for completeness before submitting them to approving officials;
Provide training for supervisors and employees,
Receive and sign the Flexible Workplace Agreement with the signature of the supervisor for their files,
Maintain case files,
Submit reports to MRPBS Human Resources Division (MRPBS HRD) as requested, and
Contact MRPBS HRD for guidance.

Approving Officials

Approving officials will:

Determine appropriateness of request (e.g., regularly scheduled/project-by-project, medical condition, natural disaster),
Determine if equipment/service needs are cost effective,
Review request(s) for approval/disapproval, and
Contact Telework coordinator or MRPBS HRD for guidance, if needed.

MRP Human Resources Division

MRPBS HRD will provide guidance and policy interpretation.

Approving Officials and Coordinators

The following table lists the persons responsible for approving and coordinating participation in the Telework program:

Agency/Unit: AMS	Approving Official(s):	Program Coordinator:
Civil Rights	Associate Administrator, Director, and Deputy Director	Supervisory Resource Management Specialist or Human Resources Analyst, Compliance and Analysis
Compliance & Analysis	Deputy Administrator and All Supervisors	Supervisory Resource Management Specialist or Human Resources Analyst, Compliance and Analysis
Cotton	Deputy Administrator and Associate Deputy Administrator	Management Analyst, Cotton
Dairy	Branch Chiefs Resource Management Specialist	Resource Management Specialist
Fruit & Vegetable	Deputy Administrator Associate Deputy Administrators Branch Chiefs	Resource Management Specialist
Legislative & Regulatory Review	Associate Administrator and Director	Supervisory Resource Management Specialist or Human Resources Analyst, Compliance and Analysis
Livestock & Seed	Branch Chiefs	Resource Management Specialist
Office of the Administrator	Administrator, Associate Administrator, and Deputy Associate Administrator	Supervisory Resource Management Specialist or Human Resources Analyst, Compliance and Analysis
Poultry	Deputy Administrator	Resource Management Specialist
Public Affairs	Associate Administrator and Director	Supervisory Resource Management Specialist or Human Resources Analyst, Compliance and Analysis
Science & Technology	Deputy Administrator	Resource Management Specialist
Tobacco	Deputy Administrator	Resource Management Specialist
Transportation &Marketing	Associate Administrator	Resource Management Specialist

Agency/Unit: APHIS	Approving Official(s):	Program Coordinator:
AC	Deputy Administrator	Administrator Officer
IS	Director, RMS	Director of Personnel, IS/RMS
LPA	Director	Administrator Officer
MRP-BS	Branch Chiefs	MRP Human Resources Division
PPD	Chiefs	Director's Office, PPD
PPQ	Immediate Supervisor	Immediate Supervisor
VS	Directors	Directors
WS	Directors	Operational Support Staff

Agency/Unit: GIPSA	Approving Official(s):	Program Coordinator:
Headquarters/Field	Division Directors	Management Analyst, Program Service Staff