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Human Resources Division (HRD) - Pay, Leave & Tours of Duty - Pay - Salary Adjustments & Back Pay
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Printable VersionPrintable Version

Pay Adjustments

Back pay

  • Interest
  • Interest Rates Used for Computation of Backpay
  • Statute of Limitations

    • Related Topics
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    Pay Adjustments

    Adjustments are processed as the result 
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    • Corrected or late personnel actions, i.e. Wage Grade Increases promotions, etc.
    • Incorrect payment of Time and Attendance Reports
    • Improper deductions for FEHB, FEGLI, TSP, etc.
    • Improper tax withholdings for current year
    • Employee initiated claim for back pay

    Automatic/System Generated Adjustments
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    • Automated payroll system has capability to retroactively adjust for up to 26 pay periods or to date of last personnel action
    • Additional money included with regular salary
    • Earnings statement updated to reflect adjustment
    • If indebtedness results, a bill is generated

    Manual Adjustments
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    • Initiated when system does not automatically adjust
    • Leave and Compensation Team submits a Payroll Action Request, (AD 343), to the National Finance Center (NFC)
    • Employee informed of manual adjustment by receiving a copy of AD 343 which is sent to your home
    • Allow 6-8 weeks processing time
    • Additional money generally included with regular salary
    • Earnings statement updated to reflect adjustment
    • If indebtedness results, a bill is generated by NFC


    Back pay

    Interest
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    • Entitled to interest when pay is denied for more than 30 days
    • Interest begins to accrue on the effective date of withdrawal or denial of pay
    • Interest is shown on the Leave and Earnings Statement as Transaction Code 03

    Statute of Limitations
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    • All claims against the United States are subject to a six year statute of limitations
    • Claims under Fair Labor Standards Act (FLSA) are subject to a two year statute of limitations
    • Burden of establishing compliance rests with claimant
    • Claimant should file claim with agency out of whose activities the claim arose.  For example: if your issue involves the Forest Service, but you are currently an APHIS employee, you must file the claim with the Forest Service.

    Last Modified: June 11, 2013

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