Key Personnel/Identification of Roles and Responsibilities

Safety Officer

The Incident Safety Officer must monitor and assess the safety hazards and unsafe situations to develop measures for ensuring personnel safety. The Incident Safety Officer can stop any unsafe operations without IC approval, but must use discretion in issuing a stop-work order.  Conditions under which the Incident Safety Officer may stop work are limited to imminent danger to life or health.

The Incident Safety Officer position is implemented when necessary to manage the safety of all personnel and to relieve the IC of direct involvement in this responsibility. The Incident Safety officer also keeps the IC informed of present problems and potential hazards.

The Incident Safety Officer should not only identify problems, but also should suggest solutions to minimize the risks. The IC will use the

information provided by the Incident Safety Officer during development of the incident action plan.

The Incident Safety Officer has the authority to bypass the chain of command when it is necessary to correct unsafe acts immediately, such as removing all personnel from areas of imminent danger. The IC always must be informed of any corrective actions.

The Incident Safety Officer also has primary responsibility for the following:

• Ensuring personnel have access to the HASP and are aware of its provisions.
• Maintaining documentation of worker training, calibration of field instruments, visitors, and medical surveillance monitoring.
• Ensuring the proper cleaning and maintenance of personal protective equipment (PPE) and determining the need for additional equipment, depending on specific conditions.
• Obtaining emergency assistance
• Preparing and submitting incident reports.
• Documenting field changes to the HASP and/or Work Plan
• Approving upgrades and/or downgrades in PPE.

OSHA Forms 301 and 300 and CA/CA2. The Incident Safety Officer  will maintain records of all reportable injuries, illnesses, first-aid treatments, and chemical exposure on OSHA Forms 300 and 301. All recordable injuries or illnesses will be recorded on the CA1 or CA2. At the end of the incident, the original forms will be sent to the SHEWB Workers Compensation Program Manager for maintenance. The OSHA Form 301 (Injuries and Illnesses Incident Report) will be maintained with the OSHA Form 300 for all recordable injuries, illnesses, and chemical exposures.

Due to the complicated and hazardous nature of deployments, additional aid may be needed to assure safety operations. An Assistant Safety Officer may be named by the Incident Safety Officer and specific operations may have a Safety Officer assigned (an example would include a De-Con Safety officer)

See the following Appendices:

• 2-A OSHA 300 and 301 forms (pdf)
• 2-B CA 1 Notice of Traumatic Injury for Compensation (pdf)
• 2-C CA 2 Notice of Occupational Illness for Compensation (pdf)
• 2-D SF91 Notice of Auto Accident (pdf)