Emergency Response/Contingency Plan

Incident Reporting  

An incident is defined as an accident, illness, or case of exposure (suspected or actual). Should an incident occur, the Field Team personnel will immediately notify their Supervisor, complete an incident report, and investigate the cause. Incidents will be reported by telephone to SHEWB personnel at APHIS as soon as possible, but not later than 2 hours after occurrence and reported in writing within 5 days of occurrence. Any recommended hazard control will be discussed with the Incident Commander, who must approve the control before it is implemented.

An incident report will include (forms found in Appendix 2) (pdf):

• Date, time, and place of occurrence.
• Person(s) involved.
• Type of incident.
• Description of incident and action taken.
• Recommendations for prevention of a similar occurrence.

The report will be signed and dated by the person completing it. The Safety Officer will sign and date the report upon receipt. All incident reports and follow-up action on the incidents will be kept on file by the SHEWB department.