This HASP will be a working document once it is modified by the SO to
be incident-specific. In the field, it shall be updated by the Field
Team as new information is gathered or made available.
Revision suggestions for the HASP template can be submitted to the SHEWB
staff for review.
The incident specific document will be treated as controlled.
This HASP template will be distributed to Program Heads, Safety Officers,
and Incident Commanders. This template will also be available via the
It should be noted that the incident-specific HASP is available for review
by all deployment personnel. The Incident Commander will have the overall
responsibility for safety. The Safety Officer role is filled to
ease the overall burden of the Incident Commander and to assure that
at least one officer is engaged in assuring the health and safety of
deployment personnel on a full-time basis. In addition, each supervisor
is responsible for following safe procedures, assuring that needed safety
training has been conducted, reporting unsafe conditions to the Safety
Officer and reporting all injuries to subordinates. It is the responsibility
of all deployment personnel to follow safe work procedures, use the prescribed
PPE, and report unsafe conditions and actions that are observed and to
report all injuries to their supervisors.
This plan must be followed (when feasible) to ensure effective, accurate,
and efficient communication between the Field Team and all involved parties
to ensure appropriate Incident Command System (ICS) guidelines are followed.
The Communication Plan will be consist of the communication logistics
and scheme as developed between the Command and General Staff.
- Efforts will be made to relay accurate and objective information.
- Chain of command inquiries that cannot be verified by the Field Team
will be added to an action list, and responded to, as more information
- Orders received from the Incident Commander, Designated Agency Safety
and Health Official (DASHO), APHIS Emergency Operations Center (AEOC),
or Director of Safety, Health and Employee Wellness Branch (SHEWB)
Chief, will be repeated back by the Field Team, to confirm the order’s
intent, ensure clear understanding, and will be written & put into
the activity log.
The Field Team will maintain an activity log recording all pertinent
telephone calls and activities, including the date and time.
i.) Email Communication: A general e-mail address will be used for e-mails
to all Field Team members. The e-mail address can be a specific APHIS
employee’s e-mail address or a general e-mail account established
for a specific deployment. All email for the Field Team shall be directed
to the general e-mail address. Email responses from the general account
will be copied to all deployment members, unless otherwise directed.
ii.) Field Team Accountability: A buddy system will be used in any hazardous
area or unknown situation. The Field Team will check in with the Information
Officer regularly as determined. Frequency of Field Team check-ins with
Headquarters will be proportional to potential hazards & assessed
danger level for each event. Best efforts will be made to maintain regular
contact with the Chain of Command. If communications are not possible,
the field team leader will make decisions base on available information
and as the situation warrants.
iii.) Telephone Communication: All mobile telephone communications with
the Field Team should be done in the order dictated by the Incident Commander.
A Satellite Phone should only be used when regular cellular service cannot