A Message from APHIS Chief Financial Officer Barbara Thompson
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Welcome to ezFedGrants’ May communication. The countdown begins for FY2017 implementation!
This month we continue to focus on explaining how to gain access to ezFedGrants for our external users. Subsequent communications will be directed to internal APHIS audiences, taking you through each module of ezFedGrants: the Announcement, Application, Award, Post Award and Closeout. We expect to include a matching series of job aids.
As with the March 22, 2016 communication, please provide this information to those grantees with whom you will be doing business in FY 2017. Our goal is that all known FY2017 cooperators be granted USDA Level 2 eAuthentication by September 30, 2016. For your convenience, we have attached a list of FY 2015 grantees (Employees Only). You may wish to use this to keep track of the progress grantees are making in gaining access to ezFedGrants. Use the column entitled “Program and Cooperator” to filter the list to your specific cooperators.
This communication is written with the idea that you will be forwarding it to your cooperators. Please remove this bracketed paragraph and remove the attached spreadsheet before sending to your cooperators.
This month we will continue to focus on explaining how to gain access to ezFedGrants for our external users, answering the questions:
Gaining Access and Viewing ezFedGrants for External Users
In March, we provided information regarding how the external user must get USDA Level 2 eAuthentication before gaining access to ezFedGrants. Contact us if you would like copies of the detailed instructions previously provided. Much of the information is repeated, but in less detail, in this youtube video Optimizing Best Practices.
Please note that:
Using the information provided in this video and below, please determine who in your organization will need access to ezFedGrants. Please ensure that they have USDA Level 2 eAuthentication by September 30, 2016and please keep us informed of your progress (e.g., “2 people have been identified in X organization, all have received USDA Level 2 eAuth access”). Let us know how we can assist.
Available Roles for External Users and their function
Three external user roles exist in ezFedGrants. Access to the system depends on the role a user has been assigned. Use the description of each role provided below for easier assignment, remembering that the role names may not align to your organization’s position titles. Direct any questions about the roles and role assignments to ezFedGrants.firstname.lastname@example.org
The prospective GAO will request access to the system via the portal and will be approved by the APHIS Agency Grants Management Office (AGMO) unless a GAO has already been established for the grantee organization.
Thank you for your continue support in the ezFedGrants implementation.
Barbara L. Thompson
APHIS Chief Financial Officer